Legal Assistant

Job Description Job Description Workers’ Compensation Legal Assistant
We are a growing California law firm seeking a highly organized and detail-oriented legal assistant to support our workers’ compensation practice.
This role is perfect for someone who loves organization, checklists, and making sure important work gets done correctly and on time. *Must be bilingual (Spanish and English- conversational and professional)
The Legal Assistant helps the attorney and case manager on legal tasks, including coordinating medical treatment, managing case files, tracking deadlines, and communicating with clients and medical providers.
If you enjoy process-driven work, attention to detail, and keeping complex systems running efficiently, this position will be extremely rewarding.
Core Responsibilities
Goal: help files move forward according to firm procedures. Specifically with:
Medical Coordination
Schedule PTP and medical appointments
Coordinate QME appointments
Request medical reports
Follow up with medical providers
Legal Support
Prepare and organize documents for filing
E-file documents through the WCAB EAMS system
Prepare discovery requests and subpoena
Assist with deposition scheduling and preparation
Client Support
Communicate with clients regarding appointments and case updates
Ensure clients attend medical evaluations and depositions
Assist clients with mileage reimbursement forms
Records & File Management
Organize medical records and documents
Maintain case files in Merus case management system
Upload documents and track key events in each case
Administrative Support
Prepare and send legal correspondence
Coordinate interpreters and transportation services
Maintain organized document folders
Ideal Candidate
You would be a great fit if you:
Love checklists and organized workflows
Take pride in doing things correctly and thoroughly
Enjoy keeping systems running smoothly
Are meticulous and take pride in paying attention to the details and processes
Are comfortable managing multiple tasks at once
Enjoy solving logistical problems
Bilingual (Spanish and English)
Experience in workers’ compensation or legal case management is preferred but not required if you are highly organized and eager to learn.
Skills
• Strong organizational skills
• Excellent attention to detail
• Professional communication skills
• Ability to follow structured procedures
• Comfortable learning legal software systems
Software used:
MerusCase
Box
Microsoft Word
EAMS filing system
Adobe
This is an in-person role and a full-time basis (5 days / week).