Senior Account Technician

Senior Account Technician, Food and Nutrition Services

Under the direction of the Director of School Nutrition Services, the Senior Account Technician provides essential fiscal, accounting, procurement, inventory, and administrative support for the School Nutrition Services program. This position processes and reconciles financial transactions, maintains accurate records, supports purchasing and vendor activities, tracks USDA donated foods and inventory activity, prepares reports, and assists with audit documentation and compliance-related fiscal procedures. The position requires strong attention to detail, sound judgment, confidentiality, effective communication, and the ability to work independently while supporting school-based and central office operations.

Essential Duties and Responsibilities:

• Processes, verifies, reconciles, and maintains accounts payable and accounts receivable records for the Office of School Nutrition Services.
• Reviews, audits, and processes invoices, financial transactions, account adjustments, purchase documentation, and supporting records for accuracy, completeness, and compliance with division procedures.
• Prepares, generates, and maintains financial reports, summaries, spreadsheets, and other fiscal records; compiles and analyzes data for departmental reports, audits, reconciliations, and decision-making.
• Research transaction history, account activity, and supporting documentation to resolve discrepancies, verify entries, and ensure the accuracy and integrity of financial records.
• Reconciles monthly physical inventory and supports perpetual inventory accounting, including inventory variances, commodity values, bid pricing, price changes, product substitutions, and order guide updates.
• Tracks, documents, and allocates United States Department of Agriculture (USDA) donated foods/commodities received through distributors and assists with related reporting and accountability requirements.
• Supports procurement processes, vendor onboarding, purchase requests, and ordering of department equipment, smallwares, technology devices, specialty food items, office supplies, and other operational needs.
• Assists with the entry, review, and processing of cafeteria food vendor orders and helps resolve vendor-related issues, including damages, shortages, mispicks, substitutions, and delivery discrepancies.
• Initiates, documents, and monitors internal and external transfers of food, supplies, equipment, and other department resources between schools, the central office, vendors, and other approved locations.
• Reconciles and facilitates purchase-card activity, including documentation review, expense tracking, coding, and submission of required records in accordance with division procedures.
• Reviews school-level budgets, expenditures, inventory records, and related fiscal activity in coordination with the department's fiscal staff and leadership.
• Prepares and submits travel reimbursement forms, conference registrations, and related documentation for department leadership and other approved staff.
• Organizes, maintains, and provides financial, procurement, inventory, and compliance records for internal and external audits, reviews, monitoring visits, and administrative requests.
• Communicates with school-based staff, department personnel, vendors, auditors, and division employees regarding accounting procedures, purchasing processes, inventory records, documentation requirements, and applicable USDA or division requirements.
• Assists with fiscal training, staff development, manager meetings, in-service sessions, and presentations related to accounting, purchasing, inventory, and department procedures.

Qualifications:

• Associate degree in accounting, business administration, finance, public administration, or a related field preferred; or two years of training or experience in reviewing fiscal data, statistical records, bookkeeping, accounting, or a closely related area; or an equivalent combination of education, training, and experience.
• Knowledge of financial recordkeeping, bookkeeping, statistical reporting, account reconciliation, and report preparation practices.
• Experience with accounts payable, accounts receivable, purchasing, inventory, procurement documentation, or school nutrition accounting preferred.
• Proficiency with Google Workspace, Microsoft Office, cloud-based platforms, menu planning or inventory software, and other division or department software systems.
• Ability to operate standard office equipment, including a computer, copier/scanner, phone system, and 10-key calculator.
• Bilingual/fluency in Spanish preferred

Additional Requirements:

• Working knowledge of USDA Child Nutrition Program regulations, fiscal accountability, procurement procedures, and compliance requirements preferred.
• Ability to plan, organize, prioritize, and complete work accurately while meeting recurring deadlines.
• Ability to interpret and follow oral and written instructions, division procedures, accounting guidance, and applicable program requirements.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and collaborate effectively in a team setting.
• Strong organizational, time-management, problem-solving, and follow-through skills with careful attention to detail.
• Ability to communicate clearly and professionally with school-based staff, department staff, vendors, auditors, division personnel, and external partners.
• Ability to explain accounting, purchasing, inventory, and documentation procedures to employees, vendors, and other stakeholders.
• Ability to prepare and present fiscal or procedural information to small and large groups, including department staff, managers, and other stakeholders.
• Demonstrates professionalism, empathy, discretion, and effective communication in all interactions.

Physical Demands:

Work is primarily performed in an office setting with rare to occasional visits to school sites, storage areas, or meeting locations. The position requires the ability to sit for extended periods; use a computer and other digital devices for prolonged periods; communicate verbally by phone, in person, and virtually; and receive and respond to auditory information. The employee must have sufficient manual dexterity and fine motor skills to operate standard office equipment, keyboards, handheld devices, and calculators, and to perform repetitive motions. The position requires regular reaching, stooping, bending, crouching, and filing or retrieving documents. The employee must be able to frequently lift or carry items up to 10 pounds and infrequently lift, push, pull, or move items up to 25 pounds, including files, supplies, small equipment, or items staged for transfer to schools.

Work Environment:

The work environment is primarily a standard office setting with occasional access to storage areas and rare to occasional visits to school sites or other division locations. Daily work requires the use of computer screens, office equipment, telephones, and digital systems. The position may experience frequent interruptions, competing priorities, recurring deadlines, and periods of higher office traffic. The noise level is generally moderate. Site visits or support activities may require operation of a motor vehicle and adherence to applicable school, kitchen, food safety, or visitor procedures, including use of a hairnet, single-use gloves, or other required protective items when entering food preparation or service areas.

How to Apply:

All applicants (including RPS employees) must submit an online application. Please access website at

Please upload the following information with your application: a current resume, transcript and license if applicable. Three references names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment. EOE.

Start Date: Based on School Board approval