Administrative Specialist 1/Trainee 1/Trainee 2 (NY HELPS)

NY HELP Yes

Agency Medicaid Inspector General, NYS Office of the

Title Administrative Specialist 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 800 North Pearl St

City Albany

State NY

Zip Code 12204

Duties Description The Administrative Specialist will report directly to the Deputy Medicaid Inspector General in the Division of Medicaid Investigations. The duties of the position will include, but may not be limited to:• Assist Division staff with scheduling appointments, arranging meeting space, preparing reports and other documents.• Answer telephone, respond to questions concerning policy or procedures, and refer calls to appropriate staff.• Prepare charts, spreadsheets and reports to support division operations.• Maintain electronic files, databases, tracking systems and other organization systems.• Review Division documents for quality and consistency in connection with those needing review and/or issuance by the Deputy Medicaid Inspector General (DMIG).• Review and maintain Division records related to employee onboarding, permissible access to systems, personnel records, and offboarding.• Manage the issuance and audit process for external systems and draft and maintain policies and procedures related to these functions.• Manage investigator equipment, including issuance and tracking of inventory. • Manage DMIG related travel, book travel arrangements, submit travel requests and complete expense reports. • Liaising with Executive staff, Human Resources, Operations Management, and other internal departments as indicated.• Ensures all DMI performance evaluations are completed and filed in a timely fashion.• Maintenance of files in accordance with Bureau record retention requirements.• Assist AMIG and DMIG on ad hoc reports, including weekly DMI reports as requested by the AMIG or DMIG.• Support the daily activities of the DMIG and DMI as well as special projects.• Order supplies and open/sort incoming mail.

Minimum Qualifications PREFERRED QUALIFICATIONS:Proficient in Microsoft Office Suite and Adobe PDF. Knowledge of SharePoint is a plus. Must have strong organizational, proofreading, verbal and interpersonal skills, the ability to multitask, demonstrate attention to detail, and the ability to maintain professionalism in a fluid, busy environment. Experience and interest in working with spreadsheets and data reporting is also preferred.MINIMUM QUALIFICATIONS:To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position.Appointment to the Trainee 1 level requires:• Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program; OR• Associate’s degree* AND two years of experience; OR• Bachelor’s degree* ** Advanced placement to the Trainee 2 or Grade 18 level may be possible depending on education and experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualifications and removal from consideration. *Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accredited agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside of the United States or its territories, you must provide independent verification of equivalency. This information can be found at Candidates are responsible for the evaluation fee. Competitive Minimum Qualifications: Current New York State Employee with one year or more of permanent or contingent-permanent competitive service, or 55 b/c service as a Medicaid Integrity Specialist 1; OR current New York State employee with one year or more of permanent or contingent-permanent service or 55 b/c service in a qualifying title and eligible for transfer under section 70.1, 70.4 or 52.6 of the Civil Service Law. 70.1 Transfer: • For a 70.1 transfer to this title, you must have one year of permanent or contingent-permanent competitive service in a 70.1 title allocated to a salary grade 16 or above (11 or above for a Trainee 1, 12 or above for a Trainee 2).70.4 Transfer:• For a 70.4 transfer to this title, your current title must be within two salary grades, and either be on the PCO or be on the PATT and possess a bachelor’s degree. Your score on either the PCO or PATT does not need to be reachable. 52.6 Transfer: • For a 52.6 transfer to this title, you must have one year of permanent or contingent-permanent service in a 52.6 title allocated to a salary grade 16 or above (11 or above for a Trainee 1, 12 or above for a Trainee 2).To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)55-b/c program appointments: For a 55 b/c appointment, you must: • Possess the minimum qualifications for the selected title as established by the Department of Civil Service and listed on the most recent exam announcement. • Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation if necessary). • Have a current Eligibility Letter from the NYS Department of Civil Service, and be able to provide it to the Human Resources Office upon request.*If you are currently 55 b/c eligible and possess a bachelor’s degree, we encourage you to apply for this position.Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 18 position.

Additional Comments Permanent, Full-Time, Competitive (for transfer and appointments off a list), Non-Competitive (for appointments through the NY HELPS Program). Trainee 1 salary: $53,764Trainee 2 salary: $59,994G-18 salary: $66,951SALARIES ARE NON-NEGOTIABLE.**The Department of Civil Service has developed the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS), which is a streamlined program that allows appointment to this title and others without examination. For the duration of the NY HELPS program, this title may be filled via permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the titles for which they apply.

Some positions may require additional credentials or a background check to verify your identity.

Name Jenn S.

Telephone

Fax

Email Address View email address on click.appcast.io

Address

Street 800 North Pearl St

City Albany

State NY

Zip Code 12204

Notes on Applying Submit resume to Jenn S., by email to View email address on click.appcast.io with a subject line of DMI Admin Spec, no later than June 20th, 2026.PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Please submit resume as a Word or PDF attachment.OMIG does not participate in E-Verify and does not sponsor visa applications.The Office of the Medicaid Inspector General is proud to be an equal opportunity employer. We encourage those with unique backgrounds and contributions such as education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs to apply. We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to View email address on click.appcast.io.