Project Coordinator - Project Construction / Local

Job Description

Job Description

Project Coordinator – Project Construction

Who you’ll work with :

Join the powerhouse electrical distributor in the construction industry! At Loeb Electric, we’re more than just a distributor—we are the driving force that keeps innovation illuminated and businesses powered. We pride ourselves on being dedicated to our values:

• People : Encouraging the success of our people.
• Trust : Building relationships among ourselves, customers, vendors & other partners.
• Commitment : Continuously striving to deliver high-quality, measurable results.
• Innovation : Providing ideas & solutions for our customers.

About the role:

The Project Coordinator supports project execution activities for lighting, switchgear/electrical distribution products, and related electrical components. This role assists with documentation, order tracking, customer communication, scheduling coordination, and vendor follow-up to enable successful project delivery. The Project Coordinator interfaces with sales, customers, manufacturers, and internal teams to ensure clarity and timely execution of project requirements.

What you will be doing as a member of our dynamic team:

Project Support & Documentation

• Assist with quotes, BOM reviews, order entry, and project documentation.
• Track order status, lead times, delivery milestones, and shipment updates.
• Request, organize, and distribute submittals, drawings, and product documentation.
• Confirm product availability, substitutions, alternates, and lead times with vendors.
• Monitor status of approvals, releases, and required documentation.

Customer & Vendor Communication

• Respond to routine customer inquiries and status requests.
• Coordinate with manufacturers regarding product details, documentation, and dates.
• Support sales, PMs, and inside teams with communication and follow-up needs.
• Ensure clarity on project expectations, timelines, and product delivery requirements.

Scheduling & Coordination

• Assist with release schedules, delivery coordination, and field requirements.
• Document schedule updates, delays, and impact changes for PM review.
• Coordinate with warehouse, logistics, and purchasing teams to support delivery plans.
• Verify jobsite readiness for material delivery when required.

Documentation Quality & Tracking

• Maintain accurate project files, correspondence, submittals, and logs.
• Update internal systems with project documentation, order status, and notes.
• Support RFI creation, alternates, and clarification requests as needed.
• Assist with post-release documentation including warranty support and closeout packages.

Education :

• High School Diploma or GED

Experience :

• 0–2 years experience in project coordination, customer service, or related electrical/construction environments.
• Familiarity with electrical components, lighting, and/or switchgear preferred but not required.
• Strong organizational and communication skills.
• Ability to manage documentation, scheduling, and follow-up tasks with accuracy.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and comfort with ERP or order tracking tools.

Preferred:

• Experience in electrical distribution, construction, or industrial material environments.
• Ability to read drawings, schedules, or specifications (training available).
• Prior experience in vendor or customer support roles.

Core Competencies :

• Documentation accuracy & attention to detail
• Customer & vendor communication
• Follow-up discipline
• Basic technical product familiarity
• Organizational skills
• Learning agility & teamwork

Other Requirements :

• Proficiency in Microsoft Office applications.
• Ability to utilize computer keyboard, monitor and telephone.

Success Measures

• Accurate and timely documentation and tracking.
• Positive internal and external communication feedback.
• Reduction of avoidable errors and rework.
• Efficient scheduling and delivery coordination support.
• Strong collaboration with sales, PMs, and vendors.

Essential Job Functions:

• Lifting/Carrying: Occasionally required to lift and carry office materials, files, or supplies weighing up to 20 pounds .
• Sitting/Standing/Walking: Prolonged periods of sitting at a desk using a computer; occasional standing, walking, or moving between departments or meeting locations.
• Reaching/Handling: Regular reaching, grasping, and handling of office materials; frequent use of hands and fingers for keyboarding, writing, filing, and operating office equipment.
• Vision: Specific vision abilities include close vision and the ability to adjust focus, necessary for reading documents, using a computer, and reviewing documents.
• Hearing/Speaking: Ability to communicate clearly and effectively in person, by phone, and in virtual/video meetings; ability to hear instructions and interact with team members and customers.
• Environmental Conditions: Work performed primarily in a professional office environment with minimal exposure to adverse conditions. May occasionally involve travel to other company sites, vendor locations, or offsite meetings.
• PPE Use: Generally not required; however, may occasionally be necessary depending on location (e.g., close-toed shoes, high-visibility vest when visiting the warehouse).

EEO and Accommodations

Loeb Electric is an equal opportunity employer committed to fostering an inclusive, diverse, and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Loeb Electric also considers qualified applicants with criminal histories in accordance with legal requirements. We welcome and encourage applications from individuals with disabilities. Reasonable accommodations are available throughout the selection process—please inform our Talent Acquisition team if you require accommodations during the interview process.