Executive Administrator / Office Manager

Job Description

Job Description

Position Title:    Executive Administrator / Office Manager

Reports to:         VP, Site Lead

Department:      Administration

Location:           3600 American Blvd W, Bloomington, MN

Position Type:   In-Office

Classification:    Full-Time; Exempt

Summary / Job Objective: As the Executive Administrator / Office Manager for our Simplicity North Office, you will be the heart of our workplace culture and the face of our firm. You’ll lead the daily flow of the office, ensuring a premium experience for guests and team members alike. From orchestrating facility operations and vendor relationships to partnering with HR on talent onboarding, you will ensure our Simplicity North office remains a high-functioning, welcoming, and vibrant environment.

Primary Responsibilities:

·         Serve as the primary point of contact for visitors and callers, managing all incoming/outgoing mail, courier services, and front-office flow with professional polish.

·         Proactively monitor and restock office and kitchen supplies, identifying cost-saving opportunities and managing relationships with advantageous suppliers to ensure peak efficiency.

·         Partner with HR to facilitate the talent acquisition process, lead new-hire orientations, and ensure a seamless workspace setup for all incoming staff.

·         Administer office access and security credentials while coordinating with IT on equipment safety; maintain office policies and safety protocols to ensure a secure environment.

·         Lead the logistical setup for in-person meetings and corporate events, including room configuration, AV troubleshooting, and meal/catering coordination.

·         Manage all incoming and outgoing mail and courier services, ensuring daily deliveries and package shipments are accurately tracked, organized, and distributed.

·         Serve as the primary "go-to" for office troubleshooting, proactively identifying maintenance needs and equipment repairs to ensure facilities run smoothly.

·         Maintain timely communication with building management and external vendors regarding office services, repairs, and facility concerns.

·         Plan and execute office activities and special events that drive employee engagement and support the company’s inclusive culture.

·         Other duties and projects as assigned

Qualifications:

·         Previous administrative experience within an office setting or comparable experience

·         Insurance/Financial Services industry experience preferred, but not required

·         Strong computer skills (proficient in PowerPoint, Word and Excel)

·         Proficient in Google Workspace and Gmail a plus

Core Competencies:

·         Communication: Clearly and effectively communicating both verbally and in writing.

·         Efficiency: Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors.

·         Initiative: An entrepreneurial self-starter who operates independently to exceed goals.

·         Discretion: Proven ability to handle sensitive and confidential information with professionalism.

·         Reliability: Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale.

·         Collaboration: Works effectively with others, integrating diverse perspectives to reach common goals.

·         Analysis: Leverages analytical skills to identify challenges and generate innovative solutions.

·         Service: Anticipates customer needs and consistently exceeds expectations while fostering relationships.

·         Adaptability: Adjusting quickly and effectively to shifting priorities and evolving technologies.

·         Decisiveness: Making timely, well-informed decisions that keep projects on task by assessing risks.

Essential Job Functions:

·         Clearly communicate and exchange accurate information with others

·         Assist colleagues, clients, third parties via telephone, email and/or in person

·         Work closely with colleagues and external parties

·         Ability to lift up-to 25lbs

·         Stand or sit in a stationary position for extended periods

·         Operate computer and/or other office equipment constantly

·         Regularly use wrists, hands, and/or fingers for repetitive motions

Compensation & Benefits:

Compensation (based on experience)

·         Annual Base Salary: $70,000 - $80,000 / exempt

·         Annual Performance Bonus Target: 7%

Benefits

·         Employee Benefits (Medical, Dental, Vision, Life Insurance, other)

·         401k with Employer Match

·         Paid Time Off

·         Free Gym Access

·         Free Open Parking

Location :  3600 American Blvd W, Suite 700, Bloomington, MN 55431

*This role is an in-office position that may, at times, require non-standard working hours (ie: before/after core business hours and/or weekends)

Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with financial institutions, as well as insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.

Through its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $14 billion of insurance assets and has $14 billion of assets under management and advisement as of Q2 2026. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,400 employees and 100 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.

For more information, please visit simplicitygroup.com.

Company Description

Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with financial institutions, as well as insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.\r\n\r\nThrough its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $14 billion of insurance assets and has $14 billion of assets under management and advisement as of Q2 2026. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,400 employees and 100 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.\r\n\r\nFor more information, please visit simplicitygroup.com.