Procurement Specialist II

Job Description

Job Description

The Procurement Specialist II position is responsible for timely and economical procurement and delivery of parts/materials, equipment, and services used in Clark Pacific’s manufacturing operations. Under the supervision of the Procurement Manager, the Procurement Specialist II will manage higher complexity day-to-day fulfillment of material requirements and assigned vendors to ensure timely material procurement.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Exercise a high level of professionalism and confidentiality when dealing with staff, projects, and proprietary information.
• Drive improvements in the requisition fulfillment processes and supplier management by working directly with internal and external stakeholders.
• Qualify and on-board suppliers to Clark Pacific’s procurement and accounting systems.
• Lead mid-level complexity project meetings and assist in defining project material requirements.
• Solicit quotes and place purchase orders, based on vendor agreements or system generated requirements.
• Escalate reported supply issues to the Procurement Lead and/or Procurement Manager for resolution.
• Provide daily support with purchase requisition work.
• Collaborate with Procurement Team, Engineering and Manufacturing Directors, on mid-level sourcing projects.
• Follow up with vendors on shipments and any invoicing issues.
• Partner with other departments within Clark Pacific.
• Other duties as assigned.

Key Interfaces

Internal

• Engineering
• Inventory Control
• Production
• Field
• Accounts Payables

External

• Vendors

Key Metrics and Deliverables

• Timely processing of Purchase Orders, vendor set up, and stakeholder requests.
• Drive cost savings
• Monitor vendor quality

Skills and Abilities

• Exceptional communication skills, both written and verbal, as well as effective listening and engagement with all levels of the organization.
• Demonstrated experience in sourcing and procurement, preferably direct purchasing in an industrial or manufacturing atmosphere.
• Ability to build strong relationships and engage and motivate teams representing diverse backgrounds and viewpoints; exceptionally collaborative.
• Excellent organizational skills to drive topics with multiple stakeholders/interests.
• Maintain a positive attitude while maintaining the ability to process and learn quickly in a dynamic environment with multiple tasks in process while not losing sight of varying deadlines.
• Proven skill and knowledge of requisitions, purchase order issuance, and invoice management.
• Familiarity with skills related to successful negotiation, project management, contract management, or supply management.
• Self-starter who has strong bias for action and ability to work in a high matrix environment.
• Demonstrated business and financial acumen.
• Excellent analytical thinking skills.
• Problem solving skills that aim to remedy and prevent reoccurrence.
• Comfortable escalating issues while maintaining positive relationships with team members and other organizations.
• Passionate about Clark Pacific’s vision and mission; able to promote, demonstrate, and communicate the mission, values, and core competencies of Clark Pacific to others.
• Ability to read plans and blueprints.
• Familiarity with current Engineering and Manufacturing principles. Able to discuss projects with Engineers.
• Exceptionally detail oriented, with the ability to follow directions, both verbal and written.
• Able to exercise appropriate discretion when handling confidential and/or sensitive information.
• Display willingness and interest in stepping up into greater leadership role if the situation requires or the opportunity presents itself.
• Proficient with Microsoft Excel, Microsoft Office Suite programs and Viewpoint.

Work Environment

• General in-person office environment will be experienced.
• There will be periodic exposure to manufacturing environments which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.
• There will be periodic exposure to outside weather conditions, including extreme cold and extreme heat, wet and/or humid environments.

Physical Demands

• Frequent: Sitting at a desk, utilizing computers and phones, standing and walking.
• Periodic: Repetitive foot, leg, hand, arm, shoulder, and torso movements.
• Occasional: Business travel (less than 5%). Bending squatting, stooping, reaching, pushing, pulling, and lifting.

Experience and Education

• 5 – 10 years’ experience in a Buyer role with increasing responsibility is required.
• Bachelor’s degree or equivalent experience is required.
• Knowledge of ViewPoint Software and MS programs is preferred.