Office Coordinator

Office Coordinator

The Office Coordinator is responsible for supporting the daily operations of AA Metals' corporate headquarters by ensuring an organized, efficient, and welcoming office environment. This role serves as a central point of contact for employees, visitors, vendors, and delivery services while providing administrative support across multiple departments.

AA Metals, Inc. is one of the largest and fastest growing distributors of quality aluminum and stainless products with four operational centers globally. We source from mills around the world and stock metals in our strategically located warehouses in North America. We have twice been recognized by Inc. Magazine as one of the fastest growing U.S. companies.

Office Coordinator Benefits

• Competitive compensation
• Low-paid Employee Benefit preminums
• Employer-paid short-term and long-term disability insurance
• 401(k) with employer matching
• Tuition Reimbursement Program
• Onsite corporate gym
• Company events and employee perks throughout the year

Office Coordinator Job Duties & Responsibilities

• Serve as the first point of contact for visitors, vendors, and guests, maintaining a professional and welcoming reception area
• Answer and direct incoming phone calls, emails, and inquiries to the appropriate departments
• Coordinate conference room scheduling and meeting logistics, including room setup, catering, and supplies
• Maintain office inventory and ensure adequate stock levels of office supplies, breakroom supplies, and other workplace essentials
• Process and distribute incoming mail and packages and coordinate outgoing shipments
• Create shipping labels and coordinate package tracking for internal teams and external customers as needed
• Communicate with carriers and delivery providers to resolve shipment issues and provide tracking updates
• Coordinate onsite vendor visits, deliveries, maintenance appointments, and service providers
• Assist with the planning and execution of company meetings, employee recognition programs, team-building activities, and corporate events
• Provide administrative support to Human Resources and other departments as assigned
• Prepare, organize, and maintain office records, documents, and administrative files as assigned
• Assist with employee onboarding logistics, including workspace preparation and office access coordination as assigned
• Ensure common areas, conference rooms, and office facilities remain organized, clean, and fully operational
• Support special projects and company initiatives as assigned
• Promote a positive, professional, and collaborative workplace environment

Office Coordinator Qualifications

• Proven experience in an office coordination, administrative assistant, receptionist, or similar support role
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, visitors, vendors, and customers
• Proficiency in Microsoft Office Suite and other business software applications
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• High attention to detail and accuracy
• Ability to work independently while collaborating effectively with cross-functional teams
• Problem-solving mindset with the ability to adapt to changing priorities
• Experience coordinating meetings, events, office supplies, or shipping logistics is preferred
• Associate's or Bachelor's degree in Business Administration or a related field is preferred but not required

Note: This job description is intended to provide a general overview of the position and should not be interpreted as a comprehensive list of all responsibilities, duties, and qualifications required. Additional duties may be assigned based on business needs.