Executive Assistant to the President - Office of the President

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JOB TITLE:

Executive Assistant to the President

JOB PURPOSE:

The Executive Assistant to the President provides high-level, comprehensive administrative, operational, and strategic support to the President and the Office of the President. This role serves as a trusted partner and key liaison, ensuring the President’s priorities are advanced through effective coordination, communication, and execution. This position operates with a high degree of autonomy, discretion, and judgment, frequently handling complex, sensitive, and confidential matters. The Executive Assistant interacts regularly with senior leadership, the Board of Trustees, faculty, staff, students, alumni, donors, and community partners, and plays a central role in facilitating institutional effectiveness and executive decision-making.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Leads projects, initiatives, and daily operations within the Office of the President, ensuring alignment with institutional priorities and strategic objectives. Provide coordination and general oversight of administrative support functions, including the scheduler and events coordination roles. * Serve as a primary liaison between the Office of the President and internal and external stakeholders, including University departments, trustees, senior leadership, and community partners; facilitate communication, resolve issues, and ensure effective collaboration. * Exercise independent judgment in researching, analyzing, and responding to complex, sensitive, and confidential inquiries. Compile, synthesize, and interpret data; prepare detailed reports, briefing materials, and documentation to support executive decision-making. * In consultation with the President, coordinate Cabinet meeting schedules and develop agendas, ensuring appropriate preparation materials and follow-up actions are completed. * Draft, review, and manage executive-level communications on behalf of the President, including correspondence, presentations, and reports. Serve as the central point of coordination for outgoing communications, ensuring clarity, accuracy, alignment with institutional messaging, and appropriate distribution. * Review and assess incoming communications, reports, and requests; determine priority, significance, and appropriate routing to ensure efficient use of the President’s time and attention. * Manage high-level visitor engagement for the President’s Office, including greeting visitors, assessing access and priority, and coordinating visits for dignitaries such as Trustees, elected officials, and other distinguished guests. * Lead collaboration with engagement and event teams to ensure coordinated support for presidential initiatives and priorities. * Oversee and maintain official files, records, and office systems for the President’s Office, ensuring confidentiality, accuracy, and compliance with institutional standards; coordinate updates to office-related web content, as applicable. * In coordination with the Executive Director & Deputy Secretary to the Board of Trustees, support the President and Cabinet in preparation for and participation in Board of Trustees meetings, including materials coordination and on-site administrative support. * Prepare high-level presentations, briefing materials, and outgoing correspondence; may represent the President at meetings, events, or outreach functions, as appropriate. * Lead and support special projects and strategic initiatives on behalf of the President, including confidential assignments, ensuring timely execution and alignment with institutional priorities.

COMPETENCIES:

• Service Orientation
• Influence
• Initiative
• Integrity
• Stress Tolerance
• Sensitivity

Knowledge and abilities specific to the job: * Demonstrated ability to exercise exceptional discretion, diplomacy, and sound judgment in handling highly confidential and sensitive matters. * Excellent organizational, project management, and executive coordination skills. * Exceptional written, verbal, and interpersonal communication skills, including the ability to draft executive-level correspondence, reports, presentations, and briefing materials. * Ability to analyze complex information, synthesize data, and prepare recommendations for executive decision-making. * Strong relationship-building skills with the ability to work effectively with trustees, elected officials, executive leadership, faculty, staff, students, donors, alumni, and community partners. * Knowledge of executive office operations, protocol, and governance processes. * Ability to prioritize competing demands in a fast-paced, politically sensitive environment. * Strong leadership and supervisory skills, including coaching, delegation, and performance management. * Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and virtual meeting technologies. * Ability to coordinate complex meetings, governance activities, and strategic initiatives. * Knowledge of university administrative policies, procedures, and organizational structure preferred. * Ability to work independently while exercising sound judgment with minimal supervision. Travel Requirements: * Occasional to moderate local, regional, and out-of-state travel may be required to support the President at meetings, conferences, Board of Trustees meetings, university events, governmental meetings, donor functions, and other official engagements. Evening and weekend travel may be required.

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, Organizational Leadership or a related field, or an equivalent combination of education and work experience. Experience: Seven years of progressively responsible executive-level administrative experience supporting senior executives or organizational leadership in a complex organization. Experience coordinating executive operations, strategic initiatives, governance activities, and confidential communications is strongly preferred. Certifications, registrations, licensures, and other requirements for this position: Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP [

DESIRED QUALIFICATIONS:

* Experience in higher education, government, or another highly regulated public-sector environment, with an understanding of shared governance, public accountability, and organizational protocols. * Demonstrated experience managing highly confidential and sensitive information requiring exceptional discretion, sound judgment, and professionalism. * Experience coordinating executive-level meetings, governing board activities, high-profile events, or complex organizational initiatives involving multiple stakeholders and competing priorities. * Experience developing executive correspondence, briefing materials, presentations, reports, and other professional communications on behalf of senior leadership. * Proficiency with enterprise productivity and collaboration technologies, including Microsoft Office 365 applications, virtual meeting platforms, document management systems, and electronic scheduling/calendar management.

• Demonstrated ability to exercise exceptional judgment and political acumen.
• Demonstrated ability to anticipate executive needs.
• Experience managing competing priorities with minimal supervision.
• Demonstrated ability to build trusted relationships across the institution.
• Demonstrated ability to represent the Office of the President with

professionalism and diplomacy.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only

be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States, as sponsorship for work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at View phone number on click.appcast.io or email View email address on click.appcast.io [View email address on click.appcast.io/].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website [ Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit [