ACCOUNTING ASSISTANT

Overview Employees in the Accounting Assistant role maintain complete and accurate records of financial transactions by preparing financial reports, ensuring proper accounting and reporting of all transactions. They perform routine calculations, post and transfer fiscal data, check accuracy of computations, reconcile invoices with purchase orders, and review and approve receipts for disbursement of funds. Employees exercise judgment in choosing guidelines or accounting procedures to accomplish tasks. Work is completed in an office setting and reviewed by a higher‑level accounting or revenue employee. Accounting Assistants do not supervise others. Key Responsibilities Provide general customer service via telephone, fax, email, and in‑person. Provide clerical support: processing mail, updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and gathering documentation. Generate and process invoices and/or payments. Manage departmental accounts receivable and payable. Process forms, petitions, applications and related payments for city residents/customers at the front counter, by telephone or email (e.g., business licenses, annual automobile tags, boat registrations & renewals, subdivision applications, rezoning applications, annexation petitions). Verify and print new vehicle registrations online: review scanned documents for accuracy, verify sales tax payments, and submit information to the State Department of Revenue and vehicle owners. Reconcile receipts to payments received on a daily basis. Process assessment letters and other public records inquiries: review property tax records for verification and generate assessment letter invoices payable by the requesting agency, business, or law firm. Handle public mailings and other assignments as requested by supervisor, and provide customer service to the public, other jurisdictions, departments, and employees to maintain a positive working relationship. Ability to learn new software programs or systems on computers to maintain records. Preferred Qualifications Experience performing data entry functions for record‑keeping and/or calculations. Knowledge of Word, Excel, and Tyler software. Knowledge of office copier/scanner/fax machine, stamp and folding machines. Knowledge of basic math. Proper workplace etiquette, writing and oral communication abilities. Work Environment Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc. Physical Demands Job is primarily sedentary involving sitting for long periods of time but may involve occasional walking or standing for brief periods. Disclaimer This job description is not meant to be an all‑inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the City of Trussville at any time. CITY - GRADE 16 #J-18808-Ljbffr