Production Coordinator

Business Unit : Company 3 Position : Production Coordinator Location : Hollywood, CA (Onsite) Pay Range : $24.00 - $26.00 USD hourly Position Summary The Episodic Production Coordinator serves as an extension of a lead producer and acts as a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. Possessing a sense of urgency, the Coordinator demonstrates an ability to work within a fast‑paced, collaborative environment, delivering accurate and quality work on schedule, while building relationships and communicating effectively. In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Coordinator reports to the Head of Production and actively supports and executes task‑based work for the episodic finishing production team. Location: This position requires working regularly in the Hollywood studio, with occasional travel to the Santa Monica studio as needed. Hours: 3 PM - 11:35 PM Monday - Friday. Available to work overtime and variable shifts, including late nights, weekends and holidays, as necessary per business needs. Main Duties The Production Coordinator will help the Lead Producer manage and drive online, color, and delivery schedules. They will act as a main point of contact alongside the producer for the internal teams and clients via in‑person interactions, e‑mail, and phone. They will assist in maintaining effective communication with the internal team and clients regarding job status, coordinate and verify project needs before any session or client arrival, and keep a pulse on all projects being produced, including status of individual shows/episodes and budgets. The Following Tasks Illustrate Some Of The Primary Responsibilities Firsthand communication with Producers upon arrival and throughout the day. Assist in the collection and logging of project statuses and key information. Keep the production team up to date on project status. Generate prep and post status reports, daily memos, and week‑at‑glance summaries. Support episodic assistants with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks. Interface with clients if required elements for jobs are missing. Assist producer in the creation, actualization and billing of work orders. Ensure all resources assigned to a job are available as scheduled. Make sure projects and resources are ready for sessions to begin on time. Work with producer and assistants to troubleshoot any session‑related problems. Assist in greeting and escorting clients to the bays upon arrival. Assist in checking in on artists, clients, assistants and client services on a regular basis to ensure the session is well supported. Notify the producer if any delivery deadlines are or will be in jeopardy of being missed. Set up test feeds prior to session, including all face‑to‑face virtual interaction. Communicate with engineers if any network issues arise. Engage engineering staff to resolve urgent technical problems. Project scheduling. Coordinate project details across sister facilities. What You Bring The ideal candidate will bring a self‑starting attitude and a positive, can‑do mindset. They will be adaptable, organized, proactive, and resilient under pressure in a quick‑paced environment. The ideal candidate will also bring the following: Previous experience in Entertainment, Film, or Arts. Episodic or Feature Finishing Post‑Production experience. Basic knowledge of offline editing, VFX, and sound workflows. Basic knowledge of scheduling the post‑process. Experience with Media Pulse or post‑production scheduling software. Background and/or knowledge of offline editing. Basic knowledge of task‑based software (ClickUp, Asana, Jira). Diversity and Inclusion Creativity has diversity at its core. We celebrate the value of each unique experience by fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self. Benefits The benefits for eligible part‑time employees working 25 or more hours per week and full‑time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part‑time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings will apply. Equal Employment Opportunity It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company’s HR representative if you need assistance completing any forms or otherwise need any accommodation or support to participate in the application process. #J-18808-Ljbffr