Experience Coordinator - 5-star customer service ambassador, medical office, full benefits

Experience Coordinator

The primary goal of this position is to ensure patients have a pleasant experience. The patient coordinator accommodates patient's requests within the guidelines of Virginia Eye Consultants Service Manual. This position regularly travels between our Portsmouth, Chesapeake, and Virginia Beach locations. Reliable transportation is required. Travel is paid in mileage and hourly rate.

Manage the flow of our clinic, safeguarding any patient's needs/concerns of their visit.

Communicate with Clinic Manager/Team leads of delays which may inconvenience our patients. Further keep the communications open to our patients of these delays.

Facilitate any items needing assistance with scheduled appointments/miscommunication of same/anything out of the normal flow of the day needing approvals.

Resolutions on any patient issue relating to appointments, timeframes, communications with any and all staff and departments.

Receive all guests and minimize any interruptions which may delay our doctors from seeing their patients.

Spearhead, along with Director of Patient Experience, Virginia Eye Consultant's Concierge Service, which provides our high-quality care with a personalized amenity for those patients with time frame demands.

Coordinate events with our CEO and Director of Patient Experience, internally and within the community, for the advancement of our practice and serving our patient base.

Keeping all satellite locations stocked with supplies/brochures and overseeing the inventory of same.

Travel to all our satellite locations ensuring our 5-star culture is being vigorously observed, while assisting with decisions/issues which may arise from daily operations within our satellites.

Assisting both staff and patients with transportation, hotels, hearing impaired appointments and communications with our Surgery Department, ASC and Administrative Assistants for our VEC partners.

This position oversees all staff properly greeting patients upon arrival, anticipating our patient's needs while with us, providing a fond farewell upon their departurealong with training, by example, the same.

Other Skills and Abilities:

• Reliable transportation that would allow employee to go to multiple work locations with minimal notice
• Ability to work weekends when applicable
• Desire to gain industry knowledge and training
• Demonstrates initiative in accomplishing practice goals
• Ability to grow, adapt, and accept change
• Consistently creating a positive work environment by being team-oriented and patient-focused
• Commitment to work over 40 hours to meet the needs of the business
• Ability to interact with all levels of employees in a courteous, professional manner at all times

Education:

• High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand, walk, and sit. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Perks:

• Full Benefits Package - Medical, Vision, Dental and Life Insurance
• 401k + Employer Matching
• Paid Time Off and Paid Holidays
• Paid Maternity Leave
• Optical Education Reimbursement
• Competitive Base Pay