ADMINISTRATIVE OFFICE ASSISTANT III

Position Information

Position Information


Posting Number
S-4021


Position Number
33160


Type of Recruitment
External


Position Title
ADMINISTRATIVE OFFICE ASSISTANT III


Position Summary


This position efficiently oversees and organizes the day-to-day operations of the Susie Drake Center for Student Identity and Development and James Span, Jr. Center for Excellence and Achievement office by providing direct assistance to the director and assisting the assistant directors as needed. Responsible for coordinating varied and complex projects, which includes collecting, formatting, and interpreting data. Responsible for maintaining satisfied customers and meeting various project goals.

Required Qualifications


High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.

Preferred Qualifications


Ability to work with diverse populations, organizations and programs.
Understanding of and sensitivity to diverse issues.
Knowledge of and ability to work with complex budgets and grants.
SAP knowledge and experience.
Knowledge of university policies, structure and programs.

Duties & Responsibilities


Ensures office functions run smoothly by making day-to-day decisions, following guidelines set by the executive director of the Susie Drake Center for Student Identity and Development and James Span, Jr. Center for Excellence and Achievement, and university policy and procedures.
Provides administrative support to the director and assistant directors.
Maintains calendars for meetings and appointments, exercising discretion and confidentiality in arranging appointments and ensuring that materials and support data are provided.
Prepares agendas/materials and takes minutes for meetings.
Receives and screens calls and visitors, determines which are priority matters, and alerts staff accordingly.
Researches, organizes, prioritizes, prepares, and documents communication (phone calls, e-mail, letters, memos, etc.) for internal/external delivery - exercises judgment and discretion.
Prepares spreadsheets and works closely with student employment to ensure the department receives and uses the CWS available, while monitoring accounts and transferring funds as needed.
Inputs data in SAP, monitors, reconciles and projects balances for all office accounts.
Oversees and updates web sites associated with the Susie Drake Center for Student Identity and Development and James Span, Jr. Center for Excellence and Achievement office.
Establishes and maintains various filing and records management systems.
Maintains confidentiality of sensitive/private office and personnel issues.
Projects a professional, friendly, positive attitude and positive image of department and offices.
Promotes excellent teamwork and communication with all team members.
Coordinates departmental leave of absences and departmental/program travel.
Communicates with faculty, staff, students, visitors, parents and outside agencies on matters relating to diversity, collaborations/partnerships and multicultural academic student services.
Demonstrates knowledge and understanding of working with outside vendors, contracts and CMU accounts payable.
Hires and trains student office assistants.
Conducts special projects and assignments as directed by the director, using a high level of autonomy.
Performs additional duties as assigned.

Supervision Exercised


None.

Message to Applicants


Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group
Administrative Office Assistant


Staff Pay Level

Pay Range
Minimum Starting Rate: $18.10 per hour


Division
University Engagement and Student Affairs


Department
Multicultural Academic Student Services


Position Status
Regular


Position End Date

Employment Status
Full-Time


FTE
1.0


Position Type
12 month


Weekly Work Schedule
Mon-Fri, 8:00 a.m.- 5:00 p.m. / weekends and evenings as needed


Location
Mount Pleasant, MI


About the Department


The Span Center (formerly Multicultural Academic Student Services) is a comprehensive office providing academic, personal, social and cultural support to students. To empower and retain students, we provide culturally relevant services through academic achievement, scholarship, cultural celebrations, mentoring and intergroup dialogue which promotes the successful transition, persistence, achievement and graduation of students. We promote a campus community that fosters the holistic development of multicultural students by providing relevant services to support their academic pursuit, while expressing genuine care for their personal development and well-being, advocating on their behalf and encouraging the full use of all university resources.

About CMU


Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards


Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement


CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

If you wish to see "Know Your Rights " posters, please click here .

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: View phone number on click.appcast.io
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: View email address on click.appcast.io

Posting Ends

Open Until Filled
Yes