Administrative Assistant

Performs a wide variety of difficult clerical and customer services duties related to Environmental Health permits and payments. Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics; Greet visitors by phone and in person and ascertain nature of business, provide assistance or referral, and explain policies and procedures; Open, review, and route mail according to contents; Work independently in the absence of specific instructions; Compile information from records and prepare reports; Accept and post payments from facilities into department software system; Assists in making decisions on payment arrangements and collection service requests; Print permits for facilities; Perform related duties as required. Completion of a high school diploma or the equivalent with an additional three to six years of increasingly responsible secretarial experience; or any combination of relevant education and experience which provides the following: Valid Driver's License Office practices and procedures; The organization, function, and policies of the department; General knowledge of municipal government organization and services; Personnel and financial recordkeeping; Computer principles and procedures; Proper public contact and telephone etiquette. Ability to: Spell and use correct grammar; Prioritize and schedule work to meet deadlines; Communicate effectively with others; Prepare accurate payroll and financial records; Perform computer/word processing functions. Physical Requirements: Frequently stand and walk during the shift; Frequently pull or push objects; Occasionally flex upper trunk forward at the waist and partially at the knees; Occasionally lift and carry up to 10 pounds; Occasionally rotate upper trunk to the left or right while sitting or standing; Place arms above. at. or below shoulder height. #J-18808-Ljbffr