Administrative Assistant

Job Description We are seeking a professional and organized Administrative Assistant / Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, and ensuring the smooth day-to-day functioning of the office. Key Responsibilities Greet and welcome visitors, clients, and vendors in a professional manner. Answer, screen, and direct incoming phone calls. Manage incoming and outgoing mail, packages, and deliveries. Schedule appointments, meetings, and conference rooms. Maintain office supplies inventory and place orders as needed. Assist with data entry, filing, scanning, and document management. Prepare correspondence, reports, and presentations. Support onboarding and administrative activities for employees. Coordinate travel arrangements and meeting logistics when required. Maintain a clean, organized, and professional reception area. Perform other administrative duties as assigned. Qualifications High school diploma or equivalent; Associate's degree preferred. 1+ years of administrative, receptionist, customer service, or office support experience. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional appearance and demeanor. Ability to handle confidential information with discretion. Strong attention to detail and problem-solving skills. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance. Job Reference: JN -102023-1854 Ultimate LLC