Administrative Coordinator

Administrative Coordinator

The University of New Hampshire seeks a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the University Faculty Senate and the University Discovery Program. This dynamic role requires exceptional communication, problem-solving, and project management skills, as well as the ability to work independently and collaboratively with diverse stakeholders across the university as well as a member of an exceptionally strong pooled support staff team. The Administrative Coordinator will play a vital role in ensuring the smooth and efficient operation of these key academic governance and curricular initiatives.

Support for the University Faculty Senate

• Serve as the primary administrative point of contact for the Faculty Senate, managing inquiries and providing information to faculty, staff, and administrators.
• Coordinate all aspects of Faculty Senate meetings, including scheduling, preparing agendas and supporting documents, recording and distributing minutes, and managing follow-up action items.
• Maintain and update the Faculty Senate website, ensuring information is accurate, current, and accessible.
• Manage Faculty Senate elections, committee appointments, and related processes.
• Assist with the preparation and dissemination of Faculty Senate communications, reports, and resolutions.
• Maintain official records and archives of Faculty Senate activities.
• Process financial transactions, including reimbursements and budget tracking, as needed.
• Provide logistical support for Faculty Senate events and initiatives.

Support for University Discovery Program

• Provide comprehensive administrative support to the University Discovery Program, leadership team, and associated committees.
• Assist with the development, implementation, and assessment of the University's Discovery Program curriculum.
• Coordinate meetings, prepare agendas and materials, and record minutes for Discovery Program committees and working groups.
• Maintain and update the Discovery Program website and related online resources.
• Support communication with students, faculty, departments, colleges, Registrar's Office and other units regarding Discovery Program requirements, policies, and procedures. Advise and oversee student petition process.
• Assist with the organization of workshops, information sessions, and other events related to Discovery Program.
• Manage data and workflow related to Discovery Program course offerings, course approval process, and assessment activities.
• Process all manner of administrative paperwork, including course proposals and curriculum changes.
• Support all tasks related to institutional and national accreditation and compliance requirements.

General Administrative Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for relevant faculty and committees.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain office supplies and ensure efficient office operations.
• Develop and maintain organized filing systems (both physical and electronic).
• Provide excellent customer service to internal and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Undertake other administrative tasks and projects assigned.

Minimum Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum of three years of administrative support experience, preferably in a higher education setting.
• Demonstrated experience supporting committees or governance structures is highly desirable.
• Excellent organizational, time management, and prioritization skills with a strong attention to detail.
• Exceptional written and verbal communication skills, including the ability to draft professional correspondence and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Qualtrics, CIM and experience with website management.
• Ability to work independently, take initiative, and problem-solve effectively.
• Strong interpersonal skills and the ability to work collaboratively with a diverse group of faculty, staff, and administrators.
• Knowledge of university policies and procedures is a plus.
• Experience with minute-taking and record-keeping.
• Ability to handle sensitive and confidential information with discretion.

Applicant Instructions

Applicants should be prepared to upload the following documents when applying online within the Resume/Cover Letter section of your application:

• Resume/CV
• Cover Letter

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement: The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Location: Durham

Salary Grade: Non-Exempt Staff 15