Purchasing Receiver - Hotel Vin

Purchasing And Receiving Clerk

At Hotel Vin, Autograph Collection, we don't just offer jobswe create opportunities to thrive in a dynamic, culture-driven environment. Located in the heart of Grapevine, Texas, our luxury boutique hotel blends world-class service with a passion for unforgettable guest experiences. Hotel Vin features 120 elegantly designed guest rooms, the renowned Bacchus Kitchen + Bar, and a premier wine experience celebrating the region's rich heritage. As part of Harvest Hall, a European-style food hall, and with state-of-the-art event spaces and a rooftop terrace, Hotel Vin is the perfect blend of luxury, innovation, and hospitality.

The Purchasing and Receiving Clerk ensures seamless procurement and delivery of goods and supplies for all Coury Hospitality properties. This role supports the operational and financial efficiency of the organization by accurately managing purchase orders, receiving deliveries, maintaining inventory records, and collaborating with vendors and internal teams to guarantee quality, timeliness, and cost-effectiveness.

Primary Job Duties

• Process purchase orders in accordance with property needs, budget, and Coury Hospitality procurement policies.
• Identify and establish relationships with vendors, negotiate prices and delivery terms while ensuring quality standards.
• Track order status and proactively resolve issues such as backorders, delays, or discrepancies.
• Maintain accurate purchasing records and assist with audits and inventory reconciliation.
• Receive incoming deliveries, verifying quantities, quality, and specifications against purchase orders.
• Inspect items for damage, expiration dates, and compliance with Coury Hospitality standards.
• Ensure proper storage of inventory according to safety and operational guidelines.
• Maintain accurate receiving logs and update inventory management systems in real-time.
• Communicate effectively with department heads to anticipate inventory needs.
• Coordinate with Finance for invoice approvals and timely vendor payments.
• Report any discrepancies, shortages, or quality issues to management promptly.
• Adhere to Coury Hospitality's standards for cleanliness, safety, and efficiency in receiving and storage areas.
• Participate in continuous improvement initiatives to streamline procurement and inventory processes.
• Support team members and contribute to a positive, guest-focused work environment.

Additional tasks and responsibilities may be assigned at the discretion of the manager. Furthermore, tasks and responsibilities may be added or revised based on the volume of business and the need for the work to be completed at the present time.

Knowledge, skills and abilities:

• High school diploma or equivalent; associate degree preferred.
• 13 years of experience in purchasing, receiving, or inventory management, preferably in hospitality, food service, or retail.
• Knowledge of procurement processes, vendor relations, and inventory systems.
• Strong attention to detail, organizational skills, and ability to multitask.
• Proficiency in Microsoft Office Suite and inventory management software.
• Ability to lift and move inventory as needed (typically 3050 lbs).
• Excellent communication and interpersonal skills.

Physical demands:

• This is a fast-paced physical position
• Ability to lift and move at least 50 pounds repeatedly and daily
• Ability to work independently and in a fact paced environment
• Ability to work a flexible schedule including mornings, weekends, and holidays
• Ability to work in all types of weather
• Ability to deal with competing priorities and demands
• Desire to grow and advance within the department.

This job description is not intended to create a contract of employment. Employment with the Company is at-will and may be terminated by either the employee or the Company at any time, with or without cause or notice, in accordance with applicable law.