Administrative Operations Support Specialist

Summary

Part of the Organization of the Joint Chiefs of Staff. The Administrative Operations Support Specialist is the sole civilian administrative support position within the JHRO. Employs a high-level of technical expertise to effectively monitor and maintain a dynamic schedule and ensure effective coordination of changes with numerous outside agencies. Provides for the effective management and coordination of a wide variety of complex and sensitive projects and action correspondence.

Duties

As an ADMINISTRATIVE OPERATIONS SUPPORT SPECIALIST at the GSsome of your typical work assignments may include:

• Serving as principal point of contact for the Executive Director and refers matters for action and coordination to the appropriate branch
• Utilizing the Enterprise Task Management Software Solution (ETMS2)
• Responsible for the maintenance of the calendar including coordinating attendance at and arranging for hosting of all meetings/briefings forecasting potential requirements deconflicts problems and plans and projects time for one time and historically recurring
  requirements
• In-processing of all assigned civilian and military personnel
• Ensuring appropriate liaison and coordination is conducted with key civilian and military officials within the Joint Staff or other departments and agencies as necessary

Requirements

Conditions of employment

• Must be a U.S. citizen
• Males born aftermust be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment determined by a background investigation
• May be required to successfully complete a probationary period
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• Recruitment Incentives: May be Authorized
• Fair Labor Standards Act (FLSA): Exempt
• Financial Disclosure: Not Required
• Telework Eligibility: This position is SITUATIONALLY telework eligible
• Must possess or obtain a valid state drivers license and if required the pertinent Government operators permit in order to perform periodic travel for on-site visits and inspections and to attend meetings and conferences.
• Security: must obtain/maintain a Special Sensitive (Top Secret/SCI) security clearance
• Drug Testing Designated Position: Yes

Qualifications

You may qualify at the GS- 12 if you fulfill the following qualifications:

One year of specialized experience equivalent to the GS 11 grade level in the Federal service:

• Applies organizational missions roles functions and administrative policies of the Office of the Chairman the Joint Staff and the Office of the Secretary of War while actively applying a working knowledge of the missions goals and functions of other U.S. Government departments and agencies;
• Completing a wide range of administrative support functions to include maintaining a calendar arranging meetings/briefings coordinating appointments entering travel requests and arranging ground travel;
• Applying administrative and managerial regulations policies and practices; the ability to formulate implement guidance and apply new methods and procedures in administrative support safety supply accountability travel training records management publications and security;
• Applying evaluative and analytical methods to identify actions for proper dissemination to staff sections for appropriate action; to determine specific and implied tasks; and to negotiate reassignments of returned or unfavorable placement of taskings.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs : This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
Persons with Disabilities - Schedule A
Special Hiring Authority for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities - Subpart F
Males born aftermust be registered or exempt from Selective Service (see selecting official may choose to conduct interviews and once the selection is made you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

Selective Service Requirement: Please visit for more information.

For more information please visit
Annuitant: This position Does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: position is subject to an initial drug screening and random testing thereafter. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e. start date). The selectees inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment.
You may be required to sign a Drug Test Statement of Understanding if you are selected for this position.

As required by 5 C.F.R. 302.106. DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R. 1194).

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC