Assistant Director Of Operations

Top Real Estate Team as Our Operations Specialist – Drive Luxury Transactions with Elite Clients - for Top-Producing Team. Are you a meticulous, high-performing operations professional with a passion for excellence? We are one of Manhattan’s top-performing residential real estate teams, known for representing some of the most exclusive properties and discerning clientele in the city. As our business continues to grow, we’re seeking a talented Operations Specialist to join our core team and play a key role in managing multi-million-dollar transactions from contract to close. In this position, you'll collaborate closely with agents and high-net-worth clients to ensure a seamless experience through every step of the transaction process. From managing complex co-op and condo purchase applications to coordinating timelines and communications, you'll be a crucial force behind our success. Responsibilities Oversee and coordinate all aspects of real estate transactions from accepted offer through closing Prepare and manage co-op and condo board packages and purchase applications Liaise with attorneys, lenders, management companies, and clients to ensure all documentation is complete and submitted on time Maintain accurate transaction timelines and keep stakeholders informed every step of the way Who You Are A highly organized, detail-obsessed professional with 2+ years of experience in real estate operations or luxury service industries Proven track record handling co-op/condo transactions and board applications (NYC experience strongly preferred) A clear communicator with polished interpersonal skills and the confidence to work with high-profile clients Skilled at juggling multiple priorities without missing a beat Driven, accountable, and excited about growing with a high-achieving, collaborative team Why Join Us Work with one of the most successful residential real estate teams in NYC Be at the heart of luxury real estate operations and high-level client service Competitive compensation and a clear path for professional growth Supportive team culture that values innovation, excellence, and mutual success Office-based in a prime Manhattan location This is a full-time, in-office role. If you're ready to step into a position where your organizational brilliance and operational expertise will be recognized, rewarded, and constantly challenged, let’s talk Qualifications Board package experience is a plus Ability to multitask Compensation $90,000+ Why Join Us A Leader in NYC Real Estate: Douglas Elliman is the largest real estate brokerage in New York City, and The Rubin Team is one of its top-performing teams. Direct Access & Impact: Work closely with leadership and be deeply involved in the business’s daily and long-term success. Culture of Excellence: We value accountability, professionalism, and continuous improvement while supporting one another and celebrating wins. If you’re ready to be a key player behind the scenes of a top NYC real estate team and thrive in a role where details matter, we’d love to hear from you. Apply today and start your next chapter with The Rubin Team at Douglas Elliman . #J-18808-Ljbffr