Office Manager / Administrative Assistant

Office Operations Coordinator New York, NY | Full-Time | On-Site An established investment management firm is seeking an Office Operations Coordinator to oversee the day-to-day operations of its New York City office while providing administrative support to several executives. This is a highly visible, hands-on role for someone who is organized, proactive, and comfortable balancing office operations with executive support in a fast-paced environment. The position is in-office five days per week, with typical hours of 8:00 AM to 6:00 PM and some flexibility to monitor email after hours when needed Office Operations Oversee the day-to-day operations of the office and help ensure everything runs smoothly. Manage front desk responsibilities, including greeting guests and escorting them to conference rooms. Coordinate with building management, facilities contacts, vendors, and external service providers. Manage office, pantry, supply, and equipment inventory and ordering. Handle incoming mail and deliveries and ensure timely distribution. Coordinate IT support requests with the firm's external IT provider. Assist with new hire workstation setup and general office onboarding needs. Coordinate internal and external lunches, including catering orders and dietary requirements. Executive & Administrative Support Manage and coordinate complex calendars for 2–3 executives and one investment analyst. Schedule internal and external meetings and ensure meeting logistics are properly arranged. Coordinate travel logistics and ensure all details are accurately reflected on calendars. Assist with expense reconciliation. Provide additional administrative support and handle ad hoc requests as needed. Events & Team Support Plan and execute firm-wide events, including holiday gatherings, team offsites, happy hours, client and investor events, and recurring all-hands meetings. Manage venue selection, catering, vendor contracts, invitations, RSVPs, budgets, and day-of logistics. Partner with leadership to ensure events align with firm priorities and manage post-event expenses and feedback. Build strong relationships across the office and proactively identify ways to support the broader team. Help foster a positive, organized, and collaborative office environment. Qualifications Bachelor's degree required. 2–4+ years of experience in an Administrative Assistant, Office Manager, Office Coordinator, or similar role. Financial services experience. Strong organizational skills and exceptional attention to detail. Ability to manage high-volume scheduling, logistics, and communication. Proactive approach with the ability to anticipate needs and prioritize competing responsibilities. Strong interpersonal and communication skills. Collaborative, team-oriented attitude with a genuine interest in supporting colleagues and contributing to the overall office environment