Executive Assistant Office Manager

Exciting Office Manager/EA role | Family Office/Private investment firm | Greater Greenwich, CT Area

Office Manager/EA – Private Investment Firm (Greater Greenwich, CT Area)

About Our Client

Our client, an established private investment firm/family office based in the Greenwich, CT area is seeking an Office Manager/EA to join their team.

This is a long-term-minded firm with a clear mission of building great companies, offering close exposure to senior leadership and a direct reporting line to the CFO. It is a strong next step for an experienced administrative professional who wants to be part of a high performing firm with top notch culture.

Position highlights

• $115-$130k salary plus 10-15% target bonus

• Healthcare, vision and dental premiums fully covered

• Fully in-office role with a 7:30am-4:30pm schedule

Key Responsibilities

• Review and process team expense reports, checking amounts against receipts and policy

• Make sure expenses are coded accurately to the right categories and accounts

• Support the day-to-day running of a busy office

• Greet visitors and cover the front desk

• Handle incoming and outgoing mail and deliveries

• Keep the office tidy and well organized

• Manage calendars and help arrange calls and meetings

• Order and stock office supplies and pantry items

• Coordinate team meal orders

• Assist with travel arrangements for senior team members, including managing directors and heads of investor relations and operations

Qualifications

• 10-25 years of relevant experience

• Bachelor's or associate's degree is a plus, with a background in the financial sector

• Proactive, personable and detail-oriented team player who multitasks well and communicates clearly

• Concur, Microsoft Office (Excel, PowerPoint, Word) and travel booking experience required