Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist contributes to the effective operation of the Accounts Payable function by serving as a subject matter expert in accounts payable processes. This role is responsible for timely processing of vendor invoices, exception handling, and process improvement to ensure timely and accurate processing of vendor invoices. The Accounts Payable Specialist works collaboratively across the organization and interacts with internal and external stakeholders to research and resolve issues. This position reports to the Accounts Payable Supervisor and supports operational efficiency, compliance, and continuous improvement within the Procure-to-Pay process.

Employee Type: Full time

Location: WI Green Bay

Job Type: Finance Accounts Payable

Schedule: Remote Monday and Friday; In office Tuesday to Thursday

Work Location: 1120 Employers Blvd, De Pere, WI 54115

Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.

Salary, based on experience and other qualifications: $24.52/hr - $41.82/hr with additional bonus potential

Roles & Responsibilities

Accounts Payable Operations & Expertise

• Serve as a subject matter expert for Accounts Payable processes, including invoice validation, invoice processing, and three-way match requirements.
• Maintain detailed knowledge of accounts payable policies, procedures, systems, and controls.
• Support team members by assisting with questions, escalations, and complex transactions.
• Review and perform duplicate invoice analysis to prevent incorrect or duplicate payments.

Problem Resolution & Exception Management

• Perform problem resolution using critical thinking, analytical, and problem-solving skills.
• Review and investigate aged invoices and resolve three-way match exceptions in collaboration with Procurement, Receiving, and other Procure-to-Pay stakeholders.
• Execute processes that support required internal controls related to the GRIR processes.
• Perform monthly reconciliation of vendor credit memos and claims and resolve any debit balances.

Vendor & Stakeholder Collaboration

• Manage vendor relationships related to invoice status, discrepancies, and payment inquiries.
• Perform vendor statement reconciliations and address discrepancies in a timely manner.
• Promptly respond to internal and external inquiries regarding invoices and payments.
• Proactively collaborate with key internal and external stakeholders to gather missing information and identify opportunities to improve performance and efficiency.

Process Improvement & Projects

• Identify opportunities for process improvements and efficiencies within Accounts Payable.
• Participate in and support departmental and cross-functional projects as assigned.
• Document procedures and support implementation of process or system changes.
• Occasional travel may be required depending on project needs.
• The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience:

• High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred
• 2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department required
• Possesses subject matter expertise of Accounts Payable technology and processes, including invoice processing and validation/indexing
• Experience in SAP system environment and ability to work with multiple operating platforms required
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
• Knowledge on Concur, travel and entertainment policy, and PCard program is preferred
• Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
• Excellent customer service and communication skills
• Strong analytical and problem-solving skills required
• Demonstrated business acumen and ability to work as a team player focused on achieving results
• Strong attention to detail with a high degree of accuracy
• Stays current on accounts payable practices and is passionate about technical aspects of the work

EEO Statement:

Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.