RFP Manager, Growth (RFP Proposals & Pitch Operations)

The Role

The RFP Manager, Growth serves as the operational backbone of the Wpromote x Giant Spoon (WPxGS) Growth team, owning the agency's proposal development process from early stage RFI through final submission. Reporting into the SVP, Enterprise Growth, this role ensures every proposal reflects the highest standards of quality, consistency, and strategic storytelling while enabling Growth Leaders to focus on client strategy and relationship development.

Beyond managing active pursuits, this individual contributor is responsible for maintaining the agency's institutional knowledge—including proposal content, credentials, case studies, staffing information, AI knowledge repositories, and reusable assets—to ensure every pursuit starts from the strongest possible foundation.

This role combines project management, editorial excellence, content operations, and cross-functional leadership to improve both proposal quality and team efficiency.

At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what’s possible in marketing.

We offer:

-Remote-first culture
-Flexible schedules
-Unlimited PTO
-Extended Holiday break (Winter)
-Work from anywhere options*
-100% paid parental leave
-401(k) matching
-Medical, Dental, Vision, Life, Pet Insurance
-Sponsored life insurance
-Short Term Disability insurance and additional voluntary insurance
-Annual Class Pass Credits and more!

The anticipated annual salary for this role will range from $90,000 - $110,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above.

*This position may be performed remotely in most states within the US, with some exclusions
**While this role offers the flexibility to work remotely, we have office hubs in Los Angeles, Chicago, and New York, where you can join in on learning and development opportunities, fun events, take advantage of a space to work, and collaborate in person!
***This position is not eligible for immigration sponsorship

Important Notice: Beware of Job Scams

Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.

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\n You Will Be

Proposal & RFP Leadership

• Owning the end-to-end development and execution of RFIs, RFPs, security questionnaires, procurement requests, and proposal submissions.

• Building and managing proposal workplans, timelines, milestones, and review schedules to ensure deadlines are met.

• Coordinating cross-functional contributors across Strategy, Media, Creative, Analytics, Technology, Finance, Legal, and Executive Leadership.

• Partnering with Growth and Pitch Leadership to translate pursuit strategy into compelling, tailored proposal narratives.

• Ensuring submissions are tailored to each client's business, evaluation criteria, and procurement requirements.

• Managing third-party consultant and procurement communications throughout the proposal process.

Proposal Development & Content

• Developing, editing, customizing and assembling agency credentials, proposals, executive summaries, capability presentations, and supporting materials.

• Maintaining exceptional editorial and quality standards while ensuring a consistent, premium WPxGS brand experience.

• Partnering with subject matter experts to develop new proposal content, differentiators, and reusable messaging.

Knowledge & Content Management

• Owning and continuously improving the agency's proposal content library, including credentials, case studies, staff and leadership profiles, service and capability information, certifications, awards, and partner information.

• Serving as the primary steward of proposal knowledge within internal AI systems and content repositories.

• Improving proposal efficiency through stronger organization, templates, and knowledge management.

Pitch Operations

• Supporting Growth Leadership through all phases of the pitch lifecycle, from qualification through final presentation.

• Coordinating production of presentation materials, printed assets, leave-behinds, and meeting logistics as needed.

• Tracking proposal progress and communicating daily status updates, risks, dependencies, and upcoming milestones.

• Driving accountability across contributors while ensuring senior leadership reviews occur at appropriate milestones.

Process Excellence

• Continuously improving proposal processes, templates, workflows, and governance to increase speed, quality, and consistency.

• Establishing proposal management best practices across the Growth organization.

• Helping onboard and train team members on proposal tools, processes, and standards.

You Must Have

• 4-5+ years of experience in proposal management, new business, agency growth, marketing operations or related functions within advertising, media, marketing, or consulting.

• Experience leading complex RFP/RFI responses within advertising, media, marketing, consulting, or technology organizations.

• Demonstrated success supporting competitive proposal processes and cross-functional pursuit teams.

• Outstanding written, editing, proofreading, and communication skills.

• Strong project management skills with the ability to manage multiple high-priority deadlines simultaneously.

• Exceptional organizational skills and attention to detail.

• Experience building and maintaining knowledge management systems or content libraries.

• Proficiency with Google Workspace, Salesforce, project management platforms, and collaborative work tools.

• Thrive working in fast-paced, deadline-driven environments.

Nice to Have

• Editorial or technical writing background.

• Experience supporting consultant-led procurement processes.

• Experience with proposal automation or knowledge management platforms.

• Familiarity with AI-powered content management and prompt libraries.

• Experience within integrated media, creative, or digital marketing agencies.

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Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.