Administrative Services Assistant 2

Salary: $34,247.00 - $58,936.00 Annually
Location : Berkeley County, WV
Job Type: Full-Time Permanent
Job Number: JSVD27008 PSA
Department: DHS - DCR - Vicki Douglas Juvenile Center
Opening Date: 08/14/2026
Closing Date: 8/31/2026 11:59 PM Eastern
LOCATION OF VACANCY: BERKELEY

JEFFERSON

MORGAN
Civil Service Type:: Classified - This Position is Covered Under the DOP Merit System.


Nature of Work


Under limited supervision, performs administrative and supervisor work in providing support services such as fiscal, personnel, payroll or procurement in a state agency or facility. Responsible for the management of day-to-day operations of a maximum-security juvenile detention facility. Supervises the work of office support staff, maintenance, custodian, and kitchen staff. Responsible for the management and training of new staff, including but not limited to implementing operational policies to include changes and updates as they pertain to the area of assignment. Complete bank transactions, including Oasis entries of such transactions. Assist HR Associate with duties including but not limited to Kronos, Insurance, Benefits, and facility recruiting. Complete facility weekly reports, such as weekly HR/hiring statistics - vacancy report, pay period end review report, and weekly overtime report. Attend weekly Management Department Head meetings. Assist Superintendent with facility annual improvement and budgeting needs. Will have some authority to vary work methods and policy applications and to commit the agency to alternative courses of action. Complete EPA/evaluations on employees supervised. Utilize OIS, Kronos, Oasis and Cactas in addition to any other data base system necessary to this position. Performs related work as required.


-In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections.
Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB3088).
-Employees in this classification shall receive an annual base building pay differential each fiscal year of $250after completing one year of service.
-If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Click The APPLY Link To Apply Online .

Minimum Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.
Substitution: Additional qualifying experience as described below may be substituted on a year-for year basis for the required training.
Experience: Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year for year basis.

Other Information
PG: 11 $34,247 - $58,936

Market Rate: $52,545
State employment offers a variety of benefits.
01


The minimum qualifications for this job title are: Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related fields. Substitution: Additional qualifying experience as described below may be substituted on a year-for year basis for the required training. Experience: Two (2) years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year for year basis. Please note: All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: YOU DO NOT HAVE TO VERIFY HIGH SCHOOL GRADUATION OR THE EQUIVALENT. PLEASE DO NOT SEND HIGH SCHOOL DIPLOMAS OR TRANSCRIPTS. You must only submit this documentation ONE TIME; please DO NOT SUBMIT DUPLICATE COPIES. Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resumé.Before answering the following questions, please familiarize yourself with the official West Virginia Division of Personnel definitions for "professional" and "administrative support" to help guide your response in determining whether or not you have the required two (2) years of professional level administrative support services experience: Professional - Work which requires the application of theories, principles and methods typically acquired through completion of a Bachelor's degree or higher or comparable experience; requires the consistent exercise of discretion and judgment in the research, analysis, interpretation and application of acquired theories, principles and methods to work product. Administrative Support - Support services such as personnel, budget, purchasing, data processing which support or facilitate the service programs of the agency, also means work assisting an administrator through office management, clerical supervision, data collection and reporting, workflow/project tracking, etc.How do you qualify for this job title? Please note: this question is just asking how you meet the minimum qualifications, and you will be given the opportunity to tell us the total amount of qualifying work experience you have in additional questions below.

• I have a Bachelor's degree from an accredited college or university *AND* at least two (2) years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
• I have an Associate degree from an accredited college or university *AND* at least four (4) years of qualifying full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
• I have a Bachelor's degree from an accredited college or university *AND* at least thirty (30) graduate semester hours (or a Master's degree) in public administration, business administration, accounting, industrial relations, communications or related fields.
• I do not have any college coursework; however, I have at least six (6) years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
• I have a combination of undergraduate and/or graduate coursework from an accredited college or university *AND* qualifying full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property to equal a total of six (6) years. Coursework substitutes for qualifying experience at the rate of every thirty (30) undergraduate semester hours = one (1) year of experience, and every fifteen (15) graduate semester hours = one (1) year of experience.
• I do not meet any of the above training and experience requirements. PLEASE DO NOT APPLY.

02


The next question asks how many total years of combined education and qualifying full-time or equivalent part-time paid experience you have in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.To help you answer this question, please use the following equivalency chart to convert any post-high school education you have completed in to the appropriate amount of experience:Every thirty (30) undergraduate semester hours = One (1) year of experienceAssociate Degree = Two (2) years of experienceBachelor's Degree = Four (4) years of experienceEvery fifteen (15) graduate semester hours = One (1) year of experienceMaster's Degree = Two (2) years of experienceJuris Doctor = Three (3) years of experienceDoctorate/PhD = Four (4) years of experience*Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Staffing and Recruitment for assistance at View phone number on click.appcast.io.After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any full-time or equivalent part-time paid employment you have in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.Here are some examples:If you have a Bachelor's degree in Accounting and two (2) years of paid professional level accounting experience, you would count the Bachelor's degree as four (4) years of experience as per the chart above to add to your two (2) years of paid professional level accounting experience to give you a total of six (6) years of combined education and qualifying experience. Therefore, you would select: "I have six (6) to less than seven (7) years of education and qualifying technical or professional level administrative support service experience combined."from the choices below.Here is another example: if you have a Bachelor's degree in Accounting, a Master's degree in Human Resources Management, and three (3) years of paid personnel administration experience, you would give yourself four (4) years for the Bachelor's degree, and another two (2) years for the Master's degree, and add that to your three (3) years of personnel administration experience for a total of nine (9) years of combined education and qualifying experience. Therefore, you would select: "I have nine (9) to less than eleven (11) years of education and qualifying technical or professional level administrative support service experience combined." from the choices below.Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume.How many total years of combined education and full-time or equivalent part-time paid experience do you have in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property?

• I have six (6) to less than seven (7) years of education and qualifying technical or professional level administrative support service experience combined.
• I have seven (7) to less than nine (9) years of education and qualifying technical or professional level administrative support service experience combined.
• I have nine (9) to less than eleven (11) years of education and qualifying technical or professional level administrative support service experience combined.
• I have eleven (11) to less than thirteen (13) years of education and qualifying technical or professional level administrative support service experience combined.
• I have thirteen (13) or more years of education and qualifying technical or professional level administrative support service experience combined.

03

Type information about any college degrees, business school, vocational training or licensure here. Be as accurate as possible. This information will be used to determine your qualifications.For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution.Use the following examples as a guide:
• Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
• Some college: 36 semester hours Spring 2021-Fall 2021 Marshall University
• Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
• Licensure/Certification: West Virginia Professional Engineering License 2024
If you have no relevant training or education to document, type "NONE" here.

04


Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".
05


Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes".Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
06



AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related informationcontained in this application. I release the State of West Virginia and any agent acting on its behalf from any and allliability by reason of the request for such information. I further authorize and request each former employer,educational institution, or organization (including law enforcement agencies) to provide all information that maybe sought in connection with this application.WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION:Unofficial transcriptsHigh school diplomas or transcriptsBirth certificatesSocial Security CardsDriver's LicensesPassportsThese documents will be removed from your profile if submitted.

• I consent to the above statement.

Required Question