Sr Administrative Associate, Human Genetics

Job Description Sr Administrative Associate, Human Genetics (945658) Job Summary Works under direction to manage and direct administrative and/or business operations of division or unit. Location: 100% onsite, Monday–Friday. Responsibilities Assist faculty in the preparation of grant applications, submissions, and status reports; coordinate and gather information from PIs or other personnel (50%). Provide professional support including editorial and administrative support for manuscripts and abstracts for publication; prepare material for oral and/or written presentations; coordinate and prepare materials for courses, meetings, and conferences; perform library and internet research; possess intermediate or better graphic skills. Oversee daily revenue collection for the Center's Sequencing and Human Genetics cores; track and review over 10,000 IDRs generated annually. Review subledgers and monthly OneCard accounts to ensure proper documentation and use of funds per UTSW Accounting policy. Manage and coordinate multiple monthly conferences. Coordinate travel and itineraries of staff, faculty, and speakers/guests; process expense reports upon return ensuring compliance with UTSW Travel policies; escort guests on campus visits including hotel pickup/drop‑off. Order supplies and equipment for office, Center labs, and core facilities; work with Purchasing and vendors to obtain quotes and resolve issues. Share time‑keeper responsibility with the Administrative Coordinator: receive, review, and input approved time‑card transactions; provide administrative approval for routine lab staff time‑off requests. Perform other projects and duties as assigned. Manage and direct administrative and business functions of the division or unit, establishing, reviewing, and revising internal procedures; interpret policies; supervise clerical operations; manage workflow for maximum efficiency; evaluate work progress and determine priorities. Prepare or assist in preparing the annual budget for the division or unit; analyze financial status; project income and expenditures; allocate funding sources; monitor budget. Maintain or coordinate budgets and grants; approve expenditures; prepare financial reports; reconcile accounts monthly; conduct overall review for overdrafts and appropriateness of expenditures. Supervise staff, provide training, and coordinate recruitment; exercise decision‑making authority regarding hiring, disciplinary action, and termination; approve personnel changes; coordinate and prepare performance evaluations and merit increase recommendations. Coordinate space needs, renovations, and all division operational services; recommend purchase of capital and non‑capital equipment. Assist in preparation of major grant applications or status reports, coordinating information gathering from principal investigators and ensuring timely submission. Ensure division/unit patient billing is submitted accurately and timely, including charge capture and coding; review patient account receivables, third‑party payer denials, and billing appeals. Prepare or coordinate preparation of complex reports that require significant contact with other departments and outside organizations. Design and execute a system of internal controls that provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable. Ensure compliance with applicable laws, regulations, policies, and procedures. Perform other duties as assigned. Qualifications Education: Bachelor’s Degree in Business Administration, Healthcare Administration, or a directly related field. Experience: 5 years of related experience; additional years of experience may be considered in lieu of minimum qualifications. Benefits PPO medical plan, available day one at no cost for full‑time employee‑only coverage. Paid Time Off, available day one. Retirement Programs through the Teacher Retirement System of Texas (TRS). Paid Parental Leave Benefit. Wellness programs. Tuition Reimbursement. Public Service Loan Forgiveness (PSLF) Qualified Employer. Security and EEO Statement Security: This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO: UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. In accordance with federal and state law, the University prohibits unlawful discrimination and harassment on the basis of race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; veteran status; as well as discrimination on the basis of sexual orientation, gender identity, or gender expression. #J-18808-Ljbffr The University of Texas Southwestern Medical Center