FACULTY ADMINISTRATIVE COORDINATOR

Overview Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. The Faculty Administrative Coordinator provides daily support to the Medical Director, department head, Vice Chair, and multiple faculty members with complex administrative issues. The role manages schedules, arranges appointments and itineraries, coordinates meetings, travel, and conference calls, prepares non‑routine documents, reports, and spreadsheets, facilitates department meetings and produces meeting minutes, develops advanced presentation materials, interprets and explains organization policies and procedures, and escalates items as appropriate. The coordinator may also support GME and program coordination, maintain confidentiality, track expenses, manage physician CVs, coordinate agreements and disclosures, oversee expense reporting, process purchase orders, manage contracts, assist in training, and coordinate tumor board preparation. Responsibilities Manage multiple complex faculty calendars while maintaining a non‑conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules. Coordinate internal and external meetings with multiple attendees. Distribute postal mail. Prepare and submit Expense Reports and Check Requests. Coordinate Facilities/IT Environmental Service/Move requests. Generate ad hoc program reporting (e.g., Daily Census Report). Recognize and establish priorities and use resourcefulness in completing daily tasks and special projects. Offer constructive ideas and suggestions for improved operations. Perform Clinic Template Change Requests. Record, transcribe and publish quality meeting minutes. Perform Physician Time Survey. Reconcile/Track Faculty PDF account activities. Handle multiple projects and changing priorities to work under pressure and meet frequent deadlines. Manage multi‑line phone and triage calls appropriately. Draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules (Word documents; compose e‑mails, memos, etc.). Qualifications High School Diploma or GED required; Associate's degree preferred. Minimum three (3) years of administrative support experience in an office setting required. Strong communication skills, both verbal and written. Highly motivated and attentive to detail. Intermediate proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) and Microsoft Windows‑based operating systems. Demonstrate attention to detail in producing accurate and high‑quality deliverables. Self‑motivated with ability to prioritize multiple tasks and multitask under tight deadlines with little oversight. Independent team member that is engaged, proactive, and highly motivated. Provide executive administrative support to at least three individuals within a medical facility/office. Demonstrated ability for strong written and verbal communication (presentations, memo writing, triaging calls). Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings. Proficient in Microsoft Office suite of software. Salary Range $20.14 - $30.70 per hour (base pay). Actual compensation may vary based on location and a variety of job‑related factors including experience, skills, education, and internal equity among Team Members in similar positions. Moffitt is committed to maintaining fair and equitable pay practices and regularly reviews compensation to ensure alignment across the workforce. Equal Employment Opportunity Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Contact Human Resources receptionists by phone at View phone number on click.appcast.io or by email at View email address on click.appcast.io for accommodation requests only. Read more information about your EEO rights under the law. #J-18808-Ljbffr Moffitt Cancer Center