Accounts Payable Manager

Key Responsibilities What You’ll Own Global AP Operations Own end-to-end AP for all 14 legal entities globally, vendor onboarding, invoice processing, payment runs, supplier statement reconciliation, and month-end accruals. Drive a predictable, well-controlled AP close, invoice cutoff discipline, completeness of accruals with no surprises at corporate consolidation. Run on‑time payment performance while protecting working capital; partner with Treasury to optimize DPO without damaging supplier relationships. Own vendor master data hygiene, W-9/W-8 collection, OFAC/sanctions screening, banking detail validation, duplicate prevention, and change controls. Manage exception workflows: PO mismatches, blocked invoices, duplicate detection, stale credits, and unapplied payments. Lead the supplier statement reconciliation cadence with high‑spend vendors; surface and resolve open items before they become close risk. Build and publish AP KPI dashboards: DPO, on‑time payment %, invoices per processor, touchless rate, 3‑way match rate, and hold aging. AP Automation & 3‑Way Match Build‑Out Own the global AP automation roadmap, AI‑assisted coding, e‑invoicing, touchless invoice processing, and self‑service supplier portals. Drive Oracle AP module optimization in partnership with the Systems team: subledger to GL reconciliation, period‑close automation, intercompany netting, payment platform integrations. Build out 3‑way matching (PO/receipt/invoice) discipline in partnership with Procurement and Receiving; push match rates toward 90%+ and reduce manual touch points. Lead implementation of AP automation platforms (e.g., Coupa) where they extend Oracle capability. Standardize coding logic and accrual estimation methodology to reduce manual journal entries and rework. Operationalize global payment platforms for multi‑currency, multi‑rail disbursement with appropriate authorization controls. Tax & Cross‑Border Compliance Own US year‑end vendor reporting end‑to‑end: 1099‑NEC, 1099‑MISC, 1042/1042‑S for foreign payments; manage TIN matching, B‑notice handling, and backup withholding triggers. Partner with Tax on US withholding obligations and ensure clean documentation in the vendor master. Manage VAT‑on‑purchases coding accuracy across EU and UK transactions; partner with the European Controller on VAT recovery, reverse‑charge treatment, and Intrastat inputs sourced from AP. Drive EU e‑invoicing readiness in partnership with the European Controller, country‑by‑country real‑time reporting mandates as they roll out. Coordinate with Treasury on cross‑border payments, FX exposure on AP balances, and intercompany settlement timing. Stay ahead of regulatory change and translate impact into AP process changes. SOX & IPO Readiness Design and operate AP controls that will withstand SOX404(b) post‑IPO, segregation of duties, payment authorization matrix, vendor master change controls, manual journal entry review, and fraud prevention. Maintain comprehensive documentation of every AP control, design narrative, evidence, review cadence, and deficiency tracking. Partner with Internal Audit and external auditors on AP walkthroughs and testing; own PBC requests, manage fieldwork timelines, and ensure zero repeat findings. Build the ITGC partnership with the Systems team for Oracle AP, access provisioning, change management, segregation‑of‑duties enforcement, and quarterly access reviews. Identify and remediate control gaps ahead of the SOX readiness assessment; build a controls framework that can scale post‑IPO without re‑platforming. Own AP fraud prevention: vendor banking change verification, duplicate payment monitoring, anomaly detection, and business email compromise (BEC) controls. Vendor & Stakeholder Management Serve as the senior point of escalation for high‑value vendors, payment disputes, and internal business owners. Run vendor onboarding that scales with growth and add‑on acquisitions, tax forms, banking validation, and risk screening. Partner with Procurement on payment terms negotiation, supplier dispute handling, and contract operationalization. Partner with Legal on vendor risk, Treasury on banking and FX, and Tax on cross‑border determinations. Lead AP integration for add‑on acquisitions: vendor master merges, payment platform migration, control harmonization, and rapid integration into consolidated reporting. Team Leadership Directly manage a global AP team of 6–10 professionals; build the team as scope expands. Set clear performance expectations and team KPIs; provide real‑time feedback and develop your team into the next generation of AP leaders. Build a follow‑the‑sun operating model with shared queues, SLAs, and escalation paths across geographies. Create career development plans and ensure your team has the tools, training, and system access to do their jobs without unnecessary friction. Hire and onboard new team members as scope expands; actively recruit for technical strength, automation mindset, and cultural fit. Cross‑Functional Partnership Partner with GL Accounting on accruals, close cutoff, and AP‑to‑GL reconciliation. Partner with the European Controller on EU AP operations, VAT, e‑invoicing, and statutory considerations. Partner with Treasury on cash forecasting, payment runs, and FX exposure on the payables book. Partner with FP&A on spend visibility and accrual estimation methodology. Partner with Procurement on PO compliance, vendor onboarding velocity, and dispute resolution. Basic Qualifications Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience. 10+ years of progressive AP experience, including 3+ years leading an AP team in a multi‑entity, multi‑country environment. Hands‑on Oracle ERP AP module experience, owner/admin level, not just a user. Demonstrated experience leading at least one AP automation rollout. Working knowledge of US year‑end reporting and NRA withholding fundamentals. Working knowledge of VAT/sales tax handling on the AP side across multiple jurisdictions. Strong understanding of SOX ICFR design and operating effectiveness as applied to AP and P2P controls. Experience operating in pre‑IPO or high‑growth environments where processes were built, not inherited. Demonstrated experience driving AP transformation projects, automation, process re‑engineering, or P2P platform consolidation. Strong people leadership track record across geographies and time zones. Preferred CPA, CMA, or APM/APS certification (IOFM). Big4 or large public accounting background. SaaS or software industry experience. Experience operating in a PE‑backed environment, sponsor reporting cadences, covenant compliance support, Board package contributions. Oracle ERP experience. Experience integrating AP for add‑on acquisitions, vendor master merges, payment platform consolidation, control standardization. Exposure to global mass‑payment platforms and multi‑currency payment runs across ACH/SEPA/BACS/wires/virtual cards. Familiarity with EU e‑invoicing, and emerging real‑time reporting mandates. Experience with AI/ML‑driven AP tools, auto‑coding, anomaly detection, duplicate prevention. Lean Six Sigma or comparable process improvement background. Experience preparing an AP function for SOX404(b) inclusion post‑IPO. You’ll Thrive Here If You… Treat AP as a strategic function, not a back‑office cost center. Have a bias for clean, documented, repeatable processes and find duplicate payments genuinely offensive. Are comfortable pushing back on bad spend behavior, even from executives, and backing it up with policy. Can manage ambiguity across time zones, currencies, and tax regimes without losing control of the close calendar. Want to build the AP function that will go public, not just keep the lights on. Are energized by automation and the prospect of building a touchless invoice future. Benefits Medical, dental, vision insurance with employer‑paid health premiums. Open PTO Policy. 401(k) with up to 10% company matching and immediate vesting. 12 Weeks Paid Parent Leave. Flight Training Rewards. Pay Range: $143,000.00-$175,000.00 Jeppesen ForeFlight – EOE including Disability/Vets | Pay Transparency | E-Verify Participant #J-18808-Ljbffr