Office Manager

Role Overview The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of our New York office, located in Long Island City. This position serves as the primary point of contact for internal teams, external vendors, and visitors, while overseeing office resources, coordinating operational activities, and supporting team meetings and events. The role also provides ad hoc administrative support to office leaders. The position is based in our New York office in Long Island City and requires on‑site presence at least 4 days per week. This role thrives in a dynamic, fast‑paced environment and is motivated by supporting others in meaningful ways. Responsibilities Office Management Manage key relationships with office suppliers and act as the primary liaison with building management for our leased facilities. Accountable for onboarding/offboarding new employees, including building/office security pass setup. Accountable for all mail and courier deliveries throughout the day. Validate all office services received for approval on invoices from suppliers. Ensure workplace is neat, organized, and stocked with appropriate resources. Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures. Maintain company culture by initiating creative initiatives and partnering across teams, e.g., scheduling and organizing company events and social gatherings. Ensure staff adherence to office procedures. Maintain supply inventory and arrange service of office equipment. Ensure timely processing and approval of invoices to avoid late payments. General Administrative Support Partner with Executive Assistants in Toronto and Philadelphia offices to coordinate scheduling of events, business activities, and provide overflow support to leaders. Prepare and edit correspondence, reports, and presentations using MS Office products. Arrange domestic and international travel, including flights, accommodations, and itineraries. Support ad‑hoc projects and events for leaders and their teams as needed. Professionally interact with clients and external stakeholders as directed. Maintain organized digital files, shared drives, and documentation systems to ensure information is always accessible and up to date. Qualifications 3-5 years in an Office Manager or Office Coordinator position supporting leaders in a professional environment (required). Exceptional organizational skills, attention to detail, and ability to juggle multiple tasks with grace and accuracy. Proven experience handling various office and administrative support activities – office services, calendar/scheduling support, travel arrangements, and onboarding support. Advanced knowledge of the Microsoft Office suite. Proven ability to handle confidential information with integrity and sound judgment. Strong written and verbal communication skills, with ability to craft clear, polished, professional messages. Proactive, adaptable, and resourceful, with talent for building strong relationships across diverse teams. Compensation $65,000 - $85,000 a year Benefits & Perks Excellent health coverage and life insurance benefits – no waiting period! Company‑paid Long‑Term Disability and Basic Life Coverage. Flexible Spending Account (FSA) options. 401(k) plan with immediate company match. Generous Paid Time Off Plan plus 10 paid holidays. Summer hours to enjoy the weather. Regular social events – happy hours, summer & holiday parties, and more. Metergy is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We strive to create an inclusive and diverse workplace for all. Metergy uses artificial intelligence (AI) for interview notetaking purposes. Metergy does not use AI to screen, assess, or select candidates. #J-18808-Ljbffr