Health Services Administrative Assistant and Medical Chaperone

Department: Health Services

FLSA: Non-Exempt

Reports to: Director of Health Services

Schedule: Full-time 40 hours Academic year approximately 35 weeks

Travel: Some (Student Medical Appointments as Chaperone)

POSITION SUMMARY:

The Administrative Assistant works under the direction of the Director of Health Services or designee to support the essential functions of the Health Center. This includes responsibilities for scheduling correspondence documentation and student transportation.

ESSENTIAL FUNCTIONS:

• Answering directing and responding to Health Center telephone calls.
• Monitoring and responding to e-mail messages received in the general Health Center account.
• Greet and direct students and visitors upon arrival to the Health Center.
• Scheduling and coordinating of both on and off-campus medical appointments for the student population to include completion of necessary paperwork and communication with families and campus personnel as required.
• Documentation of coordination of care in the Electronic Medical Record
• Entering medical excuses in the electronic attendance system and assisting with the monitoring of athletic excuses.
• Scanning of paper medical records into the Electronic Medical Record (EMR).
• Transporting students to emergency and non-emergency medical appointments when the Medical Chaperone is not scheduled or available.
• Delivering Health Center mail to and from the School post office daily and dispersing it to the appropriate team members.
• Provide administrative support for the Director of Health Services Director of Counseling Medical Director and APRN.
• Completing the online registration process for Public Service License (PSL) physicals is completed in the Health Center for staff and faculty.
• Support nursing staff in maintaining readiness of Health Center spaces to support student care including restocking of supplies.
• Other duties as assigned.

QUALIFICATIONS:

• High School Diploma and/or a combination of education and work experience in a related field.
• Strong computer proficiency experience with electronic medical record software and Google platform preferred.
• Current certification in CPR and AED from a recognized provider.
• Ability to maintain confidentiality following HIPAA privacy standards.
• Superior organizational skills and attention to detail.
• Knowledge and understanding of medical terminology.
• Excellent communication and interpersonal skills.
• Licensed driver eligible for Connecticut Public Service License (PSL) or comparable out-of-state license to transport students.
• Strong ability to multi-task working independently and collectively as an effective member of the health center staff.

PHYSICAL CONDITIONS:

• Occasional exposure to potentially infectious diseases and blood-borne pathogens.
• Must be able to remain stationary to perform computer-related tasks as well as possess mobility to perform other essential responsibilities.
• Duties are generally performed in the School Health Center.
• Must be able to accurately and clearly exchange information frequently communicating with school community members and health professionals.

ADDITIONAL INFORMATION

Compensation & How We Determine Your Pay

Pay Range: $24-$26 per hour

Your starting pay within the posted range is determined by an individualized assessment of your relevant experience skills abilities and internal pay equity.

Your Health and Well-being Benefits

Comprehensive Healthcare : Medical dental and vision coverage starts the first of the month following your start date.

Financial Future : 403(b) Retirement Plan with up to a 12.5% employer match.

100% Hotchkiss-paid Protection : Basic life insurance short- and long-term disability plans are fully paid for by Hotchkiss.

Investing in Your Growth:

• Tuition Assistance : Full-time staff with one or more years of service can apply for tuition support toward job-related accredited education advanced degrees and specialized certifications.

• Departmental PD Funding : Access to dedicated annual department funds for professional development opportunities such as workshops conferences and professional memberships.

Paid Time Off: PTO accrued as you work.

Community Life: Work alongside engaged colleagues share complimentary meals together in the dining hall during your shift and take advantage of our athletic facilities golf course lakefront trails Fairfield Farm and vibrant calendar of arts and athletic events.

*The summary above provides an overview of the benefits and perks available at Hotchkiss. Specific health retirement and professional development programs are subject to eligibility criteria waiting periods application and approval processes and program limits. Full terms are defined in official plan documents and posted policies.

The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions responsibilities skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

The Hotchkiss School is an equal-opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment hiring assignment terms and conditions of employment compensation benefits training promotion transfer discipline and termination).

In accordance with applicable law the School does not discriminate against any individual based on age ancestry color genetic information learning disability marital status past or present history of mental disability national origin physical disability race religious creed sex pregnancy sexual orientation gender identity or expression veteran status or any other protected characteristic.

Required Experience:

Junior IC