Elementary Secretary - Mt. Holly Springs

divh2Elementary Secretary - Mt. Holly Springs/h2p$15.64/hr 37.5hrs/wk (207 Days)/ppBuilding: Mt. Holly Springs Elementary School/ppRequirements: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training/ppEssential Functions/ppSection A: Performance Responsibilities/pp1. Daily Building Operations: Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include, but are not limited to:/pulliEnsure classrooms are appropriately covered/liliManage and assign building substitutes and day-to-day substitutes/liliAssign and track class coverages and payments/liliSupport coverage of counseling and nurse offices (elementary-specific)/liliCommunicate updates and changes from service providers (transportation, food service, etc.)/liliManage building hallpass system/liliManage parent notes, late arrivals, notes to class/li/ulp2. Front Office Management: Maintain oversight of front office. Responsibilities may include, but are not limited to:/pulliGreet and direct visitors, students and staff/liliEnsure all parties adhere to visitor sign-in and sign-out procedures/liliManage volunteers, student teachers, and others to ensure appropriate clearances and paperwork/liliMonitor students, family members, and other individuals in the office setting/li/ulp3. Stakeholder Interactions:/pulliMaintain strong and supportive relationships with parents, students, and staff/liliEvaluate stakeholder needs, determine urgency, and make decisions on how to respond/liliServe as an initial point of contact for questions and concerns/liliTriage unforeseen situations (emergency/conflict management and diffusing challenging situations)/li/ulp4. Discipline System and Records: Assist with the oversight and management of the disciplinary system. Responsibilities may include, but are not limited to:/pulliProcess and mail discipline referrals as directed by an administrator/liliEnter discipline records into the student information system/liliPrepare relevant discipline letters, citation notices, etc./liliTrack and update detention and suspension lists/liliTrack and update proctor lists and coverages/liliCommunicate relevant information to faculty, staff, and school police/li/ulp5. Student Accounting: Oversee functions related to student accounting. Responsibilities may include, but are not limited to:/pulliMaintain accurate student accounting records (registrations, transfers, withdrawals, etc.)/liliMonitor student information collection (PowerSchool, beginning of year)/liliTrack student enrollments across programs (in-person, CVA)/li/ulp6. Daily Attendance System: Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:/pulliEnter attendance information into the student information system in a timely manner/liliPrepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator/liliTrack student absences (tardies, unlawful days, etc.)/liliPrepare attendance reports as needed/li/ulp7. Building Usage: Maintain oversight of building usage. Responsibilities may include, but are not limited to:/pulliSchedule and track room/building usage/liliMonitor reservation of shared/common spaces/liliRespond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations/li/ulp8. School Events and Activities: Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:/pulliMaintain building schedules and calendars/liliOrganize and prepare for events and activities/liliSchedule rooms and locations/liliPrepare event materials (name tags, certificates, badges, etc.)/liliReserve transportation for school trips/li/ulp9. Scheduling: Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:/pulliSchedule meetings/liliSchedule teacher observations, walkthroughs, and similar activities/liliSchedule special events/liliRegister for and schedule out-of-district events/li/ulp10. Financial Responsibilities: Assist the building administrator with financial duties. Responsibilities may include, but are not limited to:/pulliMaintain building budgets, requisitions, purchase cards, and related processes/liliReconcile budgets and expenditures on a regular basis/liliCount money, make and track deposits/liliMaintain ledger accounts related to student activities/li/ulp11. General Communication: Communicate with stakeholders as required. Responsibilities may include, but are not limited to:/pulliManage faculty and staff emails, announcements, and communication/liliPrepare family and parent emails, letters, and communications/liliPrepare student emails, letters, and communications/liliCreate building newsletters, if applicable/li/ulp12. General Office / Clerical: Perform general clerical duties. Responsibilities may include, but are not limited to:/pulliCommunicate with students, families, faculty, and staff email, phone, etc./liliPrepare, open, and distribute mail and interoffice mail/liliSchedule appointments/liliPrepare, file and copy documents/liliOrder office/building materials and supplies; maintain inventories as needed/liliPlace work orders for malfunctioning equipment/li/ulp13. Student Supervision: Assist as assigned with student supervision. Examples:/pulliMonitoring students in the front office area/liliAssisting with special events or activities/li/ulp14. Position-Specific Responsibilities: Complete administrative responsibilities related to the specific positions, buildings, and/or levels. Examples:/pulliCourse selection and student scheduling/liliCoordination of / preparation for state assessments/liliWorker permits/liliCommunication/oversight of virtual instruction students/liliCoordinate and track safety drills/liliManage student special events/li/ulp15. Other Duties: Perform other responsibilities as assigned./ppAvailable: August 31, 2026/ppContact: Mrs. Michelle Sarokon HR Coordinator 540 W. North St. Carlisle, PA 17013/ppThe Carlisle Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law in its activities, programs, or employment practices as required by Title VI, Title IX and Section 504./p/div