Operations Coordinator

Operations Coordinator

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. Robertet fosters an environment of support and collaboration, and this is what makes this company truly special. We live by our core values of Passion, Excellence, Daring, and Caring. Our mission is all about sparking emotions, embracing sustainability, and futuring Naturals.

As a Robertet employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals. Employees are encouraged to make a difference in their local communities with a chance to participate in a paid volunteer day, supporting initiatives that drive change.

We are Beautifully Different! We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds.

Robertet S.A. was founded in 1850 in Grasse and is the world leader in natural products. Based in France and mainly family-owned since its creation, Robertet Group is controlled by the Maubert family. Robertet is the only perfume, flavor, and natural ingredient company that is fully integrated throughout the entire creation process, from the source to the final perfume or flavor. Today, Robertet Group is represented in more than 50 countries, has approximately 2,400 employees worldwide, and offers its customers a range of more than 1,700 natural materials and tailor-made products created in one of its 15 global creation centers.

Our Purpose

For Robertet, Nature is a craft deeply rooted in excellence. In the passion for the ingredient. It's the seed of a family spirit, carefully passed down from one generation to the next. A seed that has grown sustainably to offer tailored customer support.

Summary

The Operations Coordinator provides comprehensive administrative and operational support for the manufacturing facility. Reporting to the Director of Facilities & Engineering NA, this role partners with the Operations teams to coordinate day-to-day activities, maintain accurate records, and support efficient plant operations. The position is based in Piscataway, New Jersey, and requires occasional travel to the Mt. Olive location.

Essential Duties & Responsibilities

Provide administrative support to the Facilities, Maintenance, and Engineering teams, including:

• Coordinate purchasing activities, including creating purchase requests, recording goods receipts, and processing invoices.
• Support mechanics with sourcing and ordering spare parts.
• Support office administration by procuring supplies and coordinating contracts with external vendors.
• Coordinate onsite meetings and events, including ordering meals and preparing meeting rooms.
• Maintain accurate reports and records for fire protection and other facility systems.

Provide administrative support to the Environmental, Health, and Safety (EHS) team, including:

• Coordinate purchasing activities, including creating purchase requests and recording goods receipts.
• Maintain and update Safety Data Sheets (SDS).
• Coordinate employee industrial hygiene appointments and maintain related records.
• Order safety equipment, personal protective equipment (PPE), and related supplies.
• Track safety and food-safety suggestions, corrective actions, and supporting documentation.
• Process and distribute regulatory correspondence, including required post office runs.
• Monitor and replenish PPE inventory to maintain appropriate stock levels.

Special Projects as assigned.

Commitment to Robertet and SQF Safety and Quality Standards and continuous improvement of the quality management systems.

Competencies

In addition to the standard core competencies, Customer Focus, Ensures Accountability, Communicates Effectively, Values Differences, Situational Adaptability, Foster Improvement and Innovation, candidates should also possess the following:

• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously in a face-paced environment. Excellent verbal, written, and interpersonal communication skills
• Ability to work independently on assigned tasks/projects as well as accept directions on given assignments.
• Proficiency in HR systems and tools, including employee record management.

Qualifications

Required:

• Associate degree in a related field, or equivalent work experience.
• 2+ years related experience and/or training

Preferred:

• Bachelor's degree in a related field.
• 3-5 years of related experience

Work Environment

• This is an office job; occasional visits to a manufacturing environment.

Physical Demands

• Sitting and walking, occasional lifting less than 25 lbs.

Reasonable Accommodations

Reasonable accommodation may be provided to qualified individuals with disabilities in order to perform the Essential Duties & Responsibilities of the position so long as it does not impose significant difficulty or expense on the company.