Subcontract Procurement Coordinator

Job Summary

Provides administrative and transactional support for field subcontract processes. Tracks deliverables, supports closeout documentation, and maintains complete subcontract files while learning subcontract administration fundamentals. Builds foundational knowledge of company policies and contract requirements.

Key Responsibilities

• Coordinate subcontractor submittals and maintain project documentation.
• Document correspondence and routine subcontract communications.
• Assist with processing pay applications and invoice reviews.
• Prepare meeting minutes and support closeout documentation activities.
• Assist with time-and-material (T&M) cost tracking and documentation.
• Support preparation of work authorizations and change order documentation.
• Maintain subcontract files and ensure records are complete and current.
• Track required subcontractor deliverables and follow up on outstanding items.
• Learn subcontract administration procedures, company policies, and contract requirements.
• Shadow Subcontracts Specialists during subcontract negotiations, issue resolution discussions, and project meetings.

Management Responsibilities

Individual Contributor

Preferred Qualifications

• No prior experience required. Field or contract experience preferred.
• Preferred skills:
  • Analytical / organizational skills
  • Communications skills, both written and oral
  • General computer skills, Microsoft suite
  • Initiative, self starter, highly motivated
  • Attention to detail
  • Interpersonal skills
  • Mathematical skills
  • Basic problem solving skills
  • Basic knowledge of construction disciplines, construction means & methods and construction equipment

Minimum Qualifications

• 4 year degree in Construction Management, Engineering, Purchasing, Business, technical or related field preferred.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

This position is field-based and requires regular presence at project sites for extended periods of time. Travel is required and may include overnight stays based on business needs and project demands.