Estimating Administrative Assistant

Job Description

Job Description

Salary:

About the Role:

Perform and/or coordinate a variety of administrative and clerical tasks to support executive and headquarters staff with minimal supervision.

Responsibilities:

• Provides accurate, timely and efficient administrative support, including the creation of proper documents, correspondence and transmittals.
• Provide clerical support, including typing a variety of letters & documents, sorting incoming mail and processing outgoing mail and packages, preparing address labels, shredding documents, etc.
• Processes incoming and outgoing mail, ensuring items get to intended recipients in an expeditious manner.
• Maintain well organized paper and electronic filing systems that permit timely retrieval of documents.
• Run miscellaneous errands, pick-up and deliveries.
• Helps organize the office, supplies, files and equipment to provide for orderly and efficient administrative functions.
• Answers phones in a professionally polite and friendly manner, attempting to recognize and acknowledge customers and external partners. Take accurate messages when needed and notify others when visitors arrive.
• Acts as back-up to the companys receptionist during absences or when there is an overflow of calls or visitors.
• Solicit, regularly update, and maintain sub-contractor qualification profiles.
• Follow up solicitation calls as required to ensure adequate coverage.
• Develop, update, and maintain product information library.
• Perform additional assignments or tasks as directed by managers.