Office Manager / Executive Assistant

Office Manager / Executive Assistant

We're looking for an Office Manager / Executive Assistant to keep our SF office running and support our leadership team. This is a high-ownership, high-visibility role with direct impact on how we operate day-to-day. You'll be in our SF office Monday through Friday.

You'll split your time roughly equally between office operations and executive support with cross-functional opportunities. If you're energized by building systems from scratch, thrive when no two days look the same, and want a path into People / HR as the company scalesthis role was built for you.

What You'll Do

Office Management

• Own the SF office experience end-to-end: supplies, snacks, equipment, vendors, and facilities
• Lead office build-out initiatives as we grow: coordinate with contractors, landlord, and vendors
• Plan and execute internal events (team offsites, all-hands, celebrations, customer visits)
• Manage vendor relationships and negotiate contracts for office services
• Maintain operational docs and processes in Notion; coordinate team communication in Slack and Linear
• Support onboarding logistics for new hires and assist with People / HR projects over time

Recruiting Coordination and Sourcing

• Work with our internal recruiter on sourcing and screening candidates
• Build and maintain sourcing funnels, craft personalized messages, and track response rates
• Schedule and coordinate initial calls with candidates and follow-up meetings between candidates and hiring managers

Executive Support

• Manage complex calendars for both leaders: scheduling internal meetings, external calls, and personal appointments across time zones
• Coordinate domestic travel: flights, hotels, ground transport, and itineraries
• Track follow-ups, action items, and commitments so nothing falls through the cracks
• Draft and send communications on behalf of leadership as needed
• Assist with ad hoc research, vendor outreach, and special projects

Requirements

• Experience: 12+ years as an Office Manager, Executive Assistant, or similar role at an early-stage startup
• Presence: Based in San Francisco; available in-office 5 days per week (Monday-Friday mornings)
• Startup DNA: You're comfortable with ambiguity, can prioritize across competing demands without hand-holding, and enjoy building things from scratch
• Organized by default: You maintain clean systems for calendars, tasks, and follow-ups without being reminded
• Strong communicator: Clear and professional in writing and in-person; comfortable interfacing directly with founders and external partners
• Proactive: You identify problems before they surface and propose solutions, not just questions
• Tool-savvy: Proficient with Notion, Slack, and Google Workspace; bonus if you've used Linear

Preferred: Interest in growing into a People/HR Operations role as Metriport scales

Metriport provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.