Front Desk Administrative Assistant

Administrative Assistant

Are you someone who has a keen eye for detail and loves to multitask? Do you look for variety in your workday and embrace new challenges? If so, consider applying for our Administrative Assistant position!

You will be responsible for coordinating the travel process as well as assisting with the Request of Funds process and electronic media requests for our contract attorneys as they work to provide effective representation for the indigent population of Maricopa County.

The Maricopa County Office of Public Defense Services assigns and oversees private attorneys contracted to represent indigent individuals in criminal, delinquency, dependency, mental health, and probate matters. We provide administrative support, financial oversight, integrated technology solutions, and HR support to all five of Maricopa County's Indigent Representation offices (Public Defender, Legal Defender, Legal Advocate, Public Advocate, and Contract Counsel) in an effort to ensure indigent individuals have their fundamental rights protected and receive quality legal representation.

Proud to Offer:

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require:

• Two years of experience performing office, administrative, and clerical duties
• High school diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis

We Also Value:

• Experience working in a law office, court, criminal justice, or indigent defense environment
• Intermediate proficiency with the Internet, Microsoft Word, Excel, PowerPoint, and Outlook

Job Contributions:

• Coordinates travel for contract staff, experts, and witnesses; arranges travel reservations, calculates reimbursements, reviews, and reconciles travel invoices
• Serves as backup Request of Funds (ROF) approvals coordinator by monitoring received ROFs, sorting and saving approved requests, communicating with vendors on denied ROFs to obtain updates for reconsideration, and resolving problems as required
• Receives and tracks transcription requests, verifies media functionality, arranges with transcriptionists to obtain services, and routes completed documents to requestors
• Conducts research utilizing case management systems for the court and the department
• Receives and responds to requests from a variety of sources
• Functions as a backup receptionist for the department
• Assists other members of the office with projects as needed

Working Conditions:

• Work includes interruptions, time pressures, high volumes of work, handling multiple or complicated tasks, and unscheduled or changing tasks
• Constant need for accuracy, decision making, concentration/vigilance, and teamwork
• Requires frequent public contact and sitting for long periods of time
• May be required to lift, carry, or push up to 30 pounds from the floor to waist, waist to shoulder, or shoulder to overhead

Selection Procedure:

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact View email address on click.appcast.io to initiate the interactive process.