Accounts Payable Specialist

Job Description

Job Description

Clayton Services is seeking an experienced Accounts Payable Specialist to join a growing manufacturing company in South Houston on a short-term temporary assignment. This position is ideal for an experienced AP professional who is comfortable working in a high-volume environment and can quickly step in to help an accounting team work through an invoice backlog.

The Accounts Payable Specialist will primarily focus on invoice processing, PO matching, vendor statement reconciliation, and resolving discrepancies within a cloud-based ERP environment. The company recently transitioned to a new ERP system and needs someone who can hit the ground running and help bring AP processing back to normal operating levels.

** Job Type: ** Temporary
** Pay Rate: ** $30.00 - $32.00/hour
** Schedule: ** Full-time, 40+ hours per week

** Accounts Payable Specialist Responsibilities: **

• Process a high volume of vendor invoices accurately and efficiently.
• Assist with reducing a significant backlog of outstanding invoices.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.
• Review PO and non-PO invoices and identify missing or incomplete supporting documentation.
• Process freight, shipping, raw material, consumable, and other vendor invoices.
• Research and resolve invoice discrepancies, duplicate invoices, missing purchase orders, and other exceptions.
• Reconcile vendor statements and identify outstanding or incorrectly processed invoices.
• Review AP documentation and help distinguish valid invoices from duplicates, statements, and other non-invoice records.
• Work within Acumatica and other electronic AP systems to enter, review, and process invoices.
• Coordinate with purchasing, receiving, and other internal departments to resolve PO and receiving discrepancies.
• Help maintain accurate AP records across multiple entities.
• Prioritize invoice processing based on aging, vendor needs, and business requirements.
• Support the accounting team with additional AP cleanup and backlog-related projects as needed.

** Accounts Payable Specialist Skills and Abilities: **

• Strong knowledge of the full accounts payable process.
• Excellent understanding of purchase orders, invoice matching, receiving documentation, and vendor reconciliations.
• Ability to process invoices quickly without sacrificing accuracy.
• Comfortable working with a large volume of invoices and a substantial AP backlog.
• Strong research and problem-solving skills when documentation or PO information is incomplete.
• Ability to identify duplicate invoices and other AP discrepancies.
• Strong attention to detail and organizational skills.
• Comfortable working in a fast-paced manufacturing environment.
• Ability to learn new systems and processes quickly.
• Strong communication skills and ability to work effectively with accounting, procurement, and operations teams.
• Ability to work independently with minimal training and supervision.

** Accounts Payable Specialist Education and Experience: **

• 3+ years of hands-on accounts payable experience required.
• Previous high-volume invoice processing experience required.
• Experience with PO-based accounts payable and three-way matching required.
• Experience working within a modern ERP system required.
• Acumatica experience is highly preferred.
• Manufacturing, fabrication, industrial, distribution, or similar AP experience is preferred.
• Experience processing freight or transportation-related invoices is a plus.
• Experience working through AP backlogs, ERP conversions, or accounting system transitions is a plus.
• Experience with Bill.com or similar electronic invoice/payment platforms is a plus.
• Must be available to start quickly and commit to an approximately 2–4 week onsite assignment.

** Accounts Payable Specialist ** - Immediate need. Apply today!