Accounts Payable Manager

Accounts Payable Manager

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and Boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is "Faster, Safer, Better".

Job Summary

The Accounts Payable (AP) Manager is a hands-on working manager responsible for overseeing all AP functions, supervising AP staff, maintaining accurate vendor records, and ensuring timely and accurate processing of vendor invoices and payments. This role requires strong leadership, process improvement skills, and expertise in accounts payable operations within an integrated ERP environment.

Work Schedule

Monday - Friday 8:00AM-5:00PM Onsite Position

Location

Channelview – 18310 Market St Channelview, Tx 77530

Benefits

• Comprehensive Benefits (medical, dental, vision, life).
• 401(k)/Retirement Savings.
• Friendly Work Environment.
• Paid-Time off/Holidays.
• Career Path Opportunities

Supervisory Functions

• Supervise and manage daily work assignments for 1–2 Accounts Payable Clerks.

• Provide training, guidance, and back-up support to AP staff as needed.

• Identify inefficiencies, recommend improvements, and implement process enhancements within the AP function, including coordination with procurement and receiving.

Accounts Payable Functions

• Serve as the primary point of contact for vendor communications, project managers, and internal departments regarding AP matters.

• Oversee receipt, processing, and data entry of vendor invoices, including invoices received via email, mail, or online statements.

• Ensure accurate three-way match of purchase orders, receivers, and invoices before entry into the accounting system.

• Code invoices, resolve discrepancies, and correct coding errors as necessary.

• Communicate effectively with purchasing and project management to resolve invoice approval or receiving issues.

• Maintain and update vendor files, including contracts, Certificates of Insurance, payment histories, and contact information.

• Manage vendor onboarding and ensure compliance with due diligence requirements.

• Process weekly vendor payments (checks, ACH, wires) and issue manual checks when necessary.

• Ensure compliance with sales tax rules and exceptions applicable to the marine industry; accrue sales tax when required.

• Complete monthly AP close processes, including accrual schedules.

• Oversee year-end close, including reporting, reconciliations, and preparation/distribution of 1099 forms.

• Generate and present AP reports to management highlighting vendor and invoice issues.

Accounting Functions

• Prepare and post journal entries for AP accruals.

• Perform AP-related account reconciliations.

• Format and run financial and operational reports as requested by Accounting Leadership.

Qualifications and Education Requirements

• High School diploma or GED required; Associate or Bachelor's degree in Accounting, Finance, or related field preferred.

• Minimum 5 years of accounts payable management experience, preferably in the construction, manufacturing, or marine industry.

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and data analysis).

• Strong understanding of accounts payable, purchase order, and receiving processes in an integrated ERP environment.

• Experience with digital document workflow and retention systems.

• Proven ability to lead teams, manage competing deadlines, and drive process improvements.

• Strong organizational and time management skills with attention to detail.

• Excellent verbal and written communication skills with the ability to work effectively across departments.

• Strong interpersonal skills and ability to interact with all levels of employees and management.

• Demonstrated judgment, initiative, and commitment to accuracy and data integrity.

• Must be able to work independently with minimal supervision.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement

Southwest Shipyard, LP is an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.

Southwest Shipyard, LP participates in the E-Verify Employment Verification Program. Southwest Shipyard, LP is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at Southwest Shipyard, LP, via-email, the Internet or directly to hiring managers at Southwest Shipyard, LP in any form without a valid written agreement in place for that specific position will be deemed the sole property of Southwest Shipyard, LP. As a result, no fee will be paid in the event the candidate is hired by Southwest Shipyard, LP.