Administrative Assistant-Business Operations

Administrative Assistant

The Argyle Senior Living is seeking a highly organized and service-oriented Administrative Assistant to support the Business Office and broader community operations. This individual will play a key role in administrative efficiency, team support, and culture buildingcontributing directly to The Argyle's mission of delivering unreasonable hospitality to our residents, staff, and guests. The Administrative Assistant reports directly to the Business Operations Director and collaborates with team members across departments to help ensure a seamless, high-quality experience for all.

Key Responsibilities

• Set up and maintain conference rooms for meetings, ensuring all technology, materials, and refreshments are prepared in advance.
• Coordinate lunch and hospitality arrangements for internal meetings and external guests.
• Assist with supply inventory and vendor coordination for general office needs.
• Provide back-up support for the receptionist during scheduled breaks or as needed.
• Perform other administrative duties as assigned to support office operations.

• Assist with filing and organization of business office documents.
• Support processing of vendor invoices and ensure timely and accurate accounts payable workflows.
• Assist with resident billing and accounts receivable activities, including organizing statements and supporting deposits.
• Perform other business office support tasks as assigned.

• Prepare and send offer letters and assist with the hiring and onboarding process.
• Support benefits enrollment for new and existing employees.
• Maintain accurate, confidential employee files in alignment with internal policies and compliance requirements.
• Perform other HR-related tasks as assigned to support employee experience and compliance.

• Assist in coordinating employee appreciation events and engagement activities.
• Support culture-building initiatives that align with The Argyle's mission of excellence, dignity, and unreasonable hospitality.

Qualifications

• Minimum of 12 years of administrative or human resources experience is required.
• Strong organizational skills with a high attention to detail and follow-through.
• Excellent communication and interpersonal skills, with a professional and welcoming demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with billing or HR software is a plus.
• Discretion and sound judgment in handling confidential information.

Work Environment

• This is an on-site role with regular interaction across all departments.
• The individual must be comfortable working in a nonprofit, senior living environment and demonstrate alignment with our resident-centered mission.

Schedule: Standard schedule is Monday through Friday, 8:00 AM to 4:00 PM, with occasional weekend shifts as required to support operational needs.

Compensation: Full-Time, Non-Exempt | Pay Range: $24-$26/hour

Unmatched Benefits: We offer a comprehensive benefits package that includes health, dental, and vision insurance, a 401(k) with employer match, life insurance, and more.

Paid Time Off: At The Argyle, we understand the importance of balance. That's why we offer paid time off to recharge and maintain a healthy work-life balance.

Culture of Hospitality: Be a part of a team that values service excellence and a culture of "unreasonable hospitality," ensuring that every resident, family member, and team member feels cared for and appreciated.

Impactful Work: The opportunity to make a direct and meaningful impact on the lives of seniors, their families, and the community.