Credential Analyst II

Credential Analyst II Job No: 560637 Work Type: Staff Location: Pomona Categories: Unit 4 - APC - Academic Professionals ofCalifornia, Probationary, Full Time, Education SupportProfessionals, On-site (work in-person at business location) Type of Appointment: Full Time, Probationary Job Classification: Credential Analyst II Anticipated Hiring Range: $5,054 - $5,200 permonth Work Schedule: Monday-Friday 8:00 am-5:00 pm THE DEPARTMENT: The Credential Services Office (CSO) is the centralized pointofcontact for all students wishing to enter the teaching profession.The office is responsible for collecting and processing programadmissions documents for students applying to enter the programs.The office provides guidance and counsel to students who seek toearn both basic credentials and advanced credentials. The office isresponsible for monitoring progress toward the desired credentialor certificate as well as reviewing, analyzing, evaluating, andprocessing applications for credentials upon completion of theprogram(s). The office is responsible for insuring that educatorcandidates meet all standards and processes required by theCalifornia Commission on Teacher Credentialing. The office is theprimary source on campus for faculty, staff, and students who seekinformation regarding the credentialing process and fordisseminating new standards and practices approved by theCalifornia Commission on Teacher Credentialing (CTC). DUTIES AND RESPONSIBILITIES: Evaluation & Credentialing: Knowledge Develop and maintain thorough and comprehensiveknowledge of all relevant credential requirements and policiesdetermined by Cal Poly Pomona Department of Education, theCalifornia State University system, and the California Commissionon Teacher Credentialing. The Incumbent acts as the liaison for the assigned credentialprogram faculty advisors, both within and outside the college, inworking with the assigned credential programs. Admissions Facilitate and complete the admissions evaluationfor candidates applying to enter the credential program, includingcalculation of GPA, and determine if they meet all requirements inaccordance with CTC, CSU, and CPP policies. Prepare a notification to applicants regarding the status oftheir file and individually review upon request. Work with program faculty to schedule program interviews foradmission, and process and communicate the results of the programadmission process to candidates. Progress Evaluation Monitor candidates' grades and evaluationsfor each grading period and consistently update the files and therelevant credentialing personnel or faculty as issues arise withprogram completion. Credential Evaluation & Recommendation Independently reviewapplications for credentials, checking for accuracy and completionof all state, CSU, and university requirements. (The incumbentassumes responsibility for final campus review of credentialapplications before recommending candidates through the CTC onlineprocess prior to recommendation for and issuance ofcredentials.) Communication Verify completion of program requirements to allinquiring school districts, county offices, and the CTC. Provide advice and evaluations to teachers trained outsideCalifornia, requesting information on the CPP program and thecredentialing process. Maintain close communication with relevant credentialingpersonnel or faculty on the status of candidates and any issuesthat emerge requiring program coordinator intervention. Maintain open, supportive, and professional communication withteacher candidates throughout the program. Clear Credential Evaluation Where applicable, determineeligibility for candidates who initially completed a preliminarycredential and have made application for a Clear (Tier II)credential. Out-of-State Evaluations Complete evaluations for CPPcredential completers requesting analysis for obtaining a teachingposition out of state. Credential Advisement and Applicant Consultation Individually consult by phone, drop-in meetings, and scheduledappointments as well as email with CPP students, students fromother campuses, states, and countries holding all levels and typesof education certifications and endorsements. Provide advice on California requirements, examinations,alternative coursework requirements, and appropriate means ofsatisfying credential requirements. Advising Work with program coordinator and other CSO staff toprovide regularly scheduled general advising sessions toprospective credential candidates. (Conducting advising sessionsrequires thorough knowledge of campus requirements, CSU-specificrequirements, and CTC requirements.) Where appropriate, work in concert with credential programfaculty or other CSO staff to provide specific advising sessionsfor candidates Credential Policy Updates, Professional Development, andAccreditation Support Attend workshops to improve counseling and advising forcredential candidates held at the Credential Analyst and Counselorsof California (CCAC) conferences and regional meetings, as budgetallows. Attend CSU credential workgroup and departmental workgroupmeetings as appropriate. Support credential services and departmental accreditationefforts Database Management Admissions Enter applicant information in PeopleSoft database and internalCredential MOD and continuously update and maintain information foruse by center staff and others in the college and university.Coding Code candidates in system to ensure accurate tracking. Update coding when necessary. Information Continuity Update database on status of candidatesas they progress through the program. Student Records When students have completed the process, purgeand prepare files for entry into the archival system Assessment Work with college Assessment & AccreditationCoordinator to complete necessary department, university, CSU,state, and federal reports. QUALIFICATIONS: Equivalency of two years of experience in the review, analysis,evaluation or processing applications for teaching credentials,certificates of permits. Equivalency of one year of the aboverequired experience may be equated with any combination of thefollowing: (a) Two years of experience processing academic recordsto determine eligibility for admissions or degrees. One year ofcollege level education (full-time equivalent) may be equated forup to one year of the academic record processing experience. OR (b)Two years of experience performing technical, clerical orsecretarial duties involving formulation, revision orinterpretation of academic requirements or course. One year ofcollege level education (full-time equivalent) may be equated forup to one year of the technical, clerical or secretarialexperience. Comprehensive knowledge of State standards and requirements forthe full range of teaching credentials; thorough knowledge ofeducational practices related to employment of teachers withcredentials, certificates, or permits in California school systems;a comprehensive understanding of the credential process; thoroughknowledge of school internship programs; and a general knowledge ofteacher preparation programs. Ability to interpret for others and correctly apply theCalifornia Education Code and other such regulations pertaining tothe insurance of the various credentials; certificates and permitsfor public school teaching and service in California; to organizeand plan work to meet deadlines; to schedule participants forinterviews, workshops or teaching related activities to evaluateacademic qualifications and determine credit to be granted towardscredentials, certificates and permits; to prepare correspondence,records and reports; and to establish and maintain cooperativeworking relationships with others. PREFERRED QUALIFICATIONS: Bachelor's degree in education, public administration,counseling, student services, or a related field. Experience with California teacher credentialing requirements,processes, or systems. Experience using CTC Online, PeopleSoft, Credential MOD, orsimilar student/credential records systems. Experience providing credential-related information oradvisement to students, applicants, faculty, staff, schooldistricts, or external agencies. Out of State Work The California State University (CSU) system is a network oftwenty-three public universities providing access to a qualityeducation through the support of California taxpayers. Part ofCSU's mission is to prepare educated, responsible individuals tocontribute to California's schools, economy, culture, and future.As an agency of the State of California, the CSU's businessoperations almost exclusively reside within California. The CSUOut-of-State Employment Policy prohibits hiring employees toperform CSU-related work outside California. For more information, go to the CaliforniaState University Out-of-State Employment Policy. Background Check Cal Poly Pomona will make a conditional offer of employment tofinal job candidates, pending the satisfactory completion of abackground check (including a criminal records check). Theconditional offer of employment may be rescinded if the backgroundcheck reveals disqualifying information, and/or it is discoveredthat the candidate knowingly withheld or falsified information. Indetermining the suitability of the candidate for the position, CalPoly Pomona will give an individualized assessment to anyinformation that the applicant submits for consideration regardingthe criminal conviction history such as the nature, gravity andrecency of the conviction, the candidate's conduct, performance orrehabilitation efforts since the conviction and the nature of thejob applied for. For more information, go to the CaliforniaState University Background Check Policy. Education Code 89521 Requirements Applicants will be required to disclose whether they have receiveda final administrative decision or final judicial decisiondetermining that they have committed sexual harassment within thelast 7 years only after a determination is made that they meet theminimum qualifications for the position, and before an offer ofemployment is extended. Applicants who reach the final stages of the application process must also sign a release form thatauthorizes the release of information by the applicant's currentand/or former employers to the CSU concerning any substantiatedallegations of misconduct. CSU Classification Salary Range This position is part of the APC bargaining unit 4. The CSUClassification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Scheduleis located on the CSU Salary Schedule website. The classification salary rangefor this position according to the respective skill level is:minimum $5,054 and maximum $7,178 per month. Please refer to theanticipated hiring range for the appropriate salary rate for thisparticular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to workin the United States. In compliance with federal law, all personshired will be required to verify identity and eligibility to workin the United States and to complete the required employmenteligibility verification form upon hire. For more information, gothe I-9Acceptable Documents website. University Driving Requirement Positions that require driving for university business by using apersonal or state vehicle must comply with the AuthorizedUniversity Driver Policy. Driving records are monitored andevaluated by the Risk Management Department. The Risk ManagementDepartment evaluates a good driving report based on the followingcriteria. The driver must: 1. Have a valid California or otherState Driver's license. 2. Have no more than 3 motor vehicleviolations or been the cause of 3 accidents in a 12-month period(or any combination of 3 thereof) 3. Not have more than 3 DMVPoints, if their license is Class C or, 4. Not have more than 5 DMVPoints, if their license is Class A, B, or C with endorsements. Formore information, go to the Authorized University Driver Policy. Security & Fire Safety In compliance with state and federal crime awareness and campussecurity legislation, including the Jeanne Clery Campus Safety Act,California Education Code section 67380, and the Higher EducationOpportunity Act (HEOA), Cal Poly Pomona's Annual Security Reportand Annual Fire Safety Report are available for viewing at Cal PolyPomona's Annual Security Report and Cal PolyPomona's Annual Fire Safety Report. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or inany other manner discriminate against employees or applicantsbecause they have inquired about, discussed, or disclosed their ownpay or the pay of another employee or applicant. For moreinformation, see the Pay Transparency Nondiscrimination Provision poster. Reasonable Accommodation We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should contact the ADA Coordinator byemail at View email address on click.appcast.io. Formore information, go to Employment Notices. Equal Employment Opportunity Consistent with California law and federal civil rights laws, CalPoly Pomona provides equal opportunity in employment withoutunlawful discrimination or preferential treatment based on race,sex, color, ethnicity, or national origin. Our commitment to equalopportunity means ensuring that every employee has access to theresources and support they need to thrive and succeed in auniversity environment and in their communities. Cal Poly Pomonacomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices. As a federal contractor, Cal Poly Pomona complies with the VietnamEra Veterans' Readjustment Assistance Act (VEVRAA) and requestspriority referral of protected veterans for our job openings. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page. Advertised: August 04, 2026 (9:0 AM) Pacific DaylightTime Applications close: August 18, 2026 (11:55 PM) #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.