Office Coordinator
HA-International Careers
Job Description
Job Description
Description:
About the Role
We’re looking for an Office Coordinator to support our day-to-day office operations in Westmont, IL! In this role, you’ll serve as the first point of contact for visitors and employees, while ensuring the office runs smoothly, efficiently, and professionally.
The ideal candidate is organized, proactive, detail-oriented, and customer-focused, with the ability to manage multiple priorities in a fast-paced environment.
If you enjoy variety in your day, staying organized, and being the go-to person for office support—this could be a great fit.
Requirements: Key Responsibilities
• Greet visitors, answer and direct incoming calls, and maintain a professional front desk presence
• Manage conference room scheduling and support meeting logistics
• Sort and distribute incoming mail and coordinate outgoing shipments
• Order and maintain office, kitchen, and cleaning supplies; ensure common areas are stocked and organized
• Maintain office equipment and coordinate service as needed
• Serve as the point of contact for building maintenance, cleaning, and repair requests
• Assist with expense reporting and support travel-related administrative tasks
• Coordinate catering and assist with planning meetings and small office events
• Provide general administrative support across departments as needed
Qualifications
• High school diploma or GED required; associate’s degree preferred
• 2+ years of administrative, office support, or front desk experience preferred
• Proficiency in Microsoft Excel, Word, and Outlook required
• SAP or similar ERP system experience preferred
• Strong organizational, multitasking, and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and adapt to changing priorities
• Professional, positive, and customer-focused attitude
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