Accounting Admin

Job Description

Job Description

We are looking for an Accounting/Admin to support daily financial and administrative operations. This permanent, on-site position works closely with the accounting team to keep records accurate, assist with payment activity, and help maintain smooth communication with internal teams and external partners. The ideal candidate is organized, dependable, and comfortable handling detailed clerical and accounting-related tasks in a collaborative office environment.

Responsibilities:

• Support the accounting team with day-to-day clerical and administrative activities that help maintain efficient department operations.

• Enter and update accounts payable and accounts receivable information with a high level of accuracy and timeliness.

• Review invoices, payment records, and remittance details to help ensure financial documents are complete and properly matched.

• Organize, maintain, and update electronic files and accounting records for easy retrieval and compliance purposes.

• Communicate with vendors and members regarding invoices, payments, account questions, and requested documentation.

• Assist with setting up new vendors or members within accounting systems and confirm required information is properly recorded.

• Coordinate schedules, arrange meetings, and prepare routine correspondence or departmental materials as needed.

• Provide additional administrative support to other departments when priorities require cross-functional assistance.

• At least 1 year of experience in an accounting, bookkeeping, or administrative support role.
• Working knowledge of accounts payable, accounts receivable, invoice processing, and accurate data entry practices.
• Familiarity with basic accounting concepts and the ability to handle financial information with precision.
• Proficiency in Microsoft Office applications, especially Excel, Outlook, and Word.
• Experience using QuickBooks or comparable accounting software.
• Strong organizational, communication, and multitasking skills in a fast-paced office setting.
• Ability to maintain confidentiality and use sound judgment when working with sensitive financial records.