Project Coordinator

Job Description

Job Description

Project Control, a subsidiary of Raba Kistner, is a Program and Project Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are:

• Community “We care for our communities”
• Integrity “We act with integrity”
• Passion “We infuse passion into everything we do”
• Quality “We believe quality comes from a culture of innovation and continuous improvement”
• Growth “We dedicate ourselves to personal and business growth”

Raba Kistner is seeking a personable and outgoing Project Coordinator to join our Project Control team in Austin, TX . The Project Coordinator shall, be a results-focused and highly organized professional with expertise in business operations and process coordination, work in a pleasant and professional manner, possess exceptional interpersonal and communications skills with a focus on deadline-driven projects and complex scheduling, type letters, manuscripts; reports and minutes or e-mail; and other tasks assigned by their Project Executive or designated representative. The ideal candidate shall have the following attributes:

• Have general knowledge or experience working at a commercial construction site and familiarity with the day-to-day operations and vernaculars associated with building construction
• Be a self starter
• Have strong organization, spelling, and grammar skills
• Works well under pressure and quick decision maker

Other duties for this position include:

• Assist with project proposal preparation for additional services.
• Assist with onboarding of new project team members.
• Prepare meeting minutes and miscellaneous project correspondence.
• Work with Project Managers to create work plans, manage documents, and manage deliverables.
• Coordinate and manage all preparations for project meetings and event schedules to include managing food and beverages service, managing meeting locations, coordinate IT/AV needs, etc.
• Coordinate complex calendars management for the project executive team.
• Manage office equipment and maintenance, order supplies.
• Coordinate staff members with work assignments, as required.
• Set up and maintain project folders & cloud filing system (SharePoint).
• Maintain and update project directories.
• Coordinate and substitute for Project Data Analysis, when required.
• Assist with monthly invoicing for the project.
• Assist with management and internal communication of client and other project consultants.
• Support and assist with project goals and requirements as outlined in PC contract with the Owner.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Experience on an active large commercial construction project is preferred.
• Possess a valid driver’s license within the applicable jurisdiction and meet company’s auto insurability requirements.

Shall be mature, responsible, dependable, and accurate individual. Shall have the ability to efficiently manage multiple tasks. Works well with all types and levels of people, both inside and outside of the firm. Persistent, tactful and enthusiastic. Works well without close supervision. Good oral and written communications. Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook) and work with cloud-based construction software preferred. Ability to proof/edit self-generated documents for accuracy.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee may be frequently required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms, climb or balance, and talk or hear. Occasionally required to stoop, kneel, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less). The noise level for this position is quiet (private office, etc.).

This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs.

EOE/Disabled/Veteran
Drug Free Workplace

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