Remote Vendor Relations Specialist

Who We Are

Villa is building America’s leading next-generation homebuilding platform. With a mission to be the easiest, fastest and most cost-efficient way to build homes, Villa is a highly scalable new approach to offsite homebuilding and is critical in solving the many problems facing the U.S. housing market. Villa provides end-to-end services for customers that span feasibility, design, permitting, and construction of high-quality homes built using modern offsite construction. Villa is currently the largest ADU builder in California and is growing rapidly into other housing products and geographies.
Role Overview

Were looking for a proactive, detail-oriented Vendor Specialist to join our team and help lead our Vendor Management team across a wide range of projects in a fun, fast-paced environment. This is a rare opportunity to join a start-up with a mission that uplifts!
Youll drive initiatives, set priorities, and build systems that help Villa scale. Youll also roll up your sleeves, jumping into bid coordination, case management, and vendor communications when the team needs support.
This is a full-time remote role that reports to the Head of Vendor Management and requires travel up to 20% to vendor locations and project sites.

What Youll Do

Bid coordination: pull together scope docs, gather vendor quotes, compile bid packages
Vendor communications: pricing requests, scope clarifications, schedule confirmations, follow-ups
Case queue work: pick up cases, respond to requests, chase down stalled items
Compliance admin: pull insurance certs, verify licenses, update tracking sheets, send renewal reminders
Vendor onboarding execution: send contracts, enroll in wrap insurance, set up portal access, train vendors
Own the vendor lifecycle strategy: onboarding, compliance, performance management, and network expansion.
Lead vendor compliance programs: license verification, insurance tracking, and safety documentation.
Drive vendor performance management: define KPIs, build scorecards, and lead conversations with underperforming vendors. Lead annual pricing coordination: manage updates across the vendor network, analyze competitiveness, and recommend changes.
Be the go-to expert on vendor operations, sought out by PMs, Supers, and leadership for advice on vendor issues.

Youll Thrive Here If You

Can zoom out to strategy and zoom in to execution, sometimes in the same minute
See problems before they become urgent and take initiative to solve them
Are energized by ambiguity and can bring structure to undefined situations
Care deeply about making the people around you more effective
Will process a change on Tuesday and present to leadership on Wednesday
Want ownership and accountability, not just a title
Believe no task is beneath you if it helps the team win
What We Look For:

5+ years in construction operations or vendor management
Proven track record leading cross-functional initiatives
Strong project management and communication skills
Experience building processes that scale
Experience in residential construction, modular/factory-built housing, or ADU development
Background in vendor management, procurement, or supply chain
Familiarity with compliance requirements in construction (licensing, insurance, safety)
Able to work in the US without sponsorship
$103,700 - $122,000 a year

Villa is committed to providing competitive and equitable compensation. The posted range of $103,700 - $122,000 reflects the expected base pay for a California-based hire. Final compensation is determined by several factors, including the candidates primary work location, specialized experience, and internal parity.
Total compensation for this role also includes a strategic equity package and a comprehensive benefits program featuring high-quality healthcare, retirement savings plans, and up to 16 weeks of paid parental leave.

We are focused on building a diverse and inclusive workforce. If youre excited about this role, but do not meet 100% of the qualifications, we encourage you to apply.

Villa is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles FCIHO, we will consider for employment qualified applicants with arrest and conviction records.

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