Bilingual Administrative Assistant

Job Description

Job Description

Join us at Antonini & Cohen, where your passion for helping immigrants will truly make a difference. As a Bilingual Administrative Assistant, you'll be at the heart of our mission-driven team, providing essential support to case managers, attorneys, and firm management. This role offers opportunities for advancement while working alongside industry experts at a nationally renowned law firm. Your bilingual skills in English and Spanish will be invaluable as you contribute to meaningful work that impacts individuals and families seeking their American Dream.

We offer excellent training and mentorship, ensuring you're empowered to grow into new roles like Client Experience or Case Management. With competitive compensation, comprehensive health benefits, and a supportive, collaborative work environment, you'll find both personal and professional growth here. Join us and feel the immediate impact of your contributions while advancing your career in immigration law.

Responsibilities:

• Provide comprehensive administrative support for the office (e.g. obtain supplies, plan/prepare/close for office events, set up new physical and virtual files, execute office related tasks as needed)

• Process incoming/outgoing online and physical mail 

• File, scan, and copy documents and maintain an organized file system

• Serve as receptionist managing in-person and telephonic clients/visitors 

• Schedule client appointments

• Greet visitors and clients in a professional and welcoming manner 

• Set up and close physical and electronic files 

• Manage calls from clients and prospective clients seeking information

• Provide translation and interpreting services as needed 

• Manage high volumes of client communication with care and efficiency 

• Additional duties and special projects as assigned by Supervisor

Qualifications:

• Ability to communicate with written/oral professional-level fluency in both English and Spanish, enhancing client interactions and document translations

• Strong written, phone, and interpersonal communication skills

  Strong organizational skills to maintain accurate and confidential client files

• Ability to assist in scheduling and preparing documents for attorneys and case managers

• Experience in facilitating communication between clients and legal staff, improving client experiences

• Proactive, collaborative, and detail-oriented

• Demonstrated effective problem-solving and issue-resolution skills

• Works well under pressure while maintaining professional phone and in-person etiquette 

• Professional and courteous; positive attitude; punctual

About Company

We are a nationally-renowned and growing immigration law firm with excellent training, mentorship, and growth opportunities. We create and defend the opportunity for individuals, families, and businesses to seek and achieve their American Dream.

What You Get

• Paid time off, including holidays
• Health, dental, and vision insurance options
• 401(k) with employer contribution and profit sharing
• Competitive compensation based on experience

What You’ll Love About Working Here

• You’ll help people during important moments in their lives
• Our team is mission-driven, supportive, and collaborative
• The work is meaningful, and your impact is felt immediately