Office/Finance Administrator

Job Description

Job Description

About the Role:

Elite Service Solutions is looking for a sharp and organized Office/Finance Administrator to join our team in Pinellas Park, FL! The Administrative / Finance Administrator is responsible for supporting the daily administrative, financial, and operational functions of Elite Service Solutions. This position ensures accurate financial records, timely processing of invoices and payments, organized documentation, and effective communication between management, employees, subcontractors, vendors, and clients.The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing multiple priorities while maintaining confidentiality and accuracy.

Responsibilities:

• Manage day-to-day office operations, including correspondence, scheduling, and recordkeeping
• Process accounts payable and accounts receivable transactions accurately and on time
• Prepare and maintain financial reports, invoices, and budgets
• Reconcile bank statements and assist with month-end and year-end close processes
• Enter all receipts daily
• Support payroll processing and maintain employee records
• Coordinate with vendors, clients, and internal teams to resolve billing and administrative inquiries
• Prepare, process, and track customer invoices.
• Review vendor and subcontractor invoices for accuracy.
• Monitor outstanding invoices and follow up on overdue payments.
• Manage daily accounts payable and accounts receivable activities.
• Track company expenses and maintain accurate financial records.
• Prepare weekly and monthly financial reports for management.
• Assist with budgeting, expense monitoring, and cost control.
• Maintain organized records of financial transactions.

Requirements:

• 2+ years of experience in office administration, finance, or a related role
• Proficiency in accounting software (QuickBooks and Excel) and Microsoft Office Suite (Excel is a must)
• Strong understanding of basic accounting principles and bookkeeping practices
• Excellent organizational skills with a high attention to detail
• Strong written and verbal communication skills
• Ability to multitask, prioritize, and meet deadlines in a dynamic environment
• Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred

About Us:

Elite Service Solutions is a trusted name in the Pinellas Park area, dedicated to delivering exceptional service and results for our clients. Our team is built on a culture of integrity, collaboration, and continuous improvement — values that our customers and employees alike have come to rely on. We invest in our people and pride ourselves on creating a workplace where talent is recognized and careers are built.