Commercial Real Estate Legal Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Real Estate Legal Assistant for its client's Miami office.

Responsibilities

• Prepare, review, revise, and proof various legal documents and correspondence
• Create and format documents
• Edit and track (i.e., redline) documents
• Assist attorneys and paralegals with pre- and post-transaction closings
• Handle monthly client billing (paper and electronic); review prebills for accuracy and completeness, and assist with timekeeper inquiries and narrative edits
• Maintain both paper and electronic files
• Assist with conflict checks, and the opening and closing of client matters
• Prepare closing binders
• Perform administrative functions including processing new client/matter reports, preparing engagement letters, scheduling conference/Zoom calls, filing expense reports, entering attorney time, and answering phones

Qualifications

• 5+ years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal)
• Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel)
• Experience with Document Management Systems (e.g., iManage)
• Excellent organizational and communication skills
• Ability to meet tight deadlines and manage changing priorities
• Strong analytical and problem-solving skills
• Demonstrated initiative, good judgment, and the ability to manage multiple tasks