Executive Assistant

Job Description

Job Description

We are seeking a highly organized, proactive, and polished Assistant to provide support to our Chief Executive Officer, Finance Manager, and Director of Listings. This is a pivotal role within our real estate company, from assisting with payments and property listings to coordinating special projects and serving as a key communication bridge across departments. If you thrive in a fast-paced environment, exercise exceptional judgment, and take pride in keeping things running seamlessly behind the scenes, we want to hear from you! Pay commensurate with experience.

Compensation:

$44,000 - $46,000 yearly

Responsibilities:

• Assist the CEO with a variety of projects and company initiatives, including coordinating events, preparing reports and presentations, and managing logistics to support day-to-day executive operations.

• Assist the Finance Manager with processing payments to agents and referral companies, tracking receipts, and maintaining accurate financial records to ensure timely and organized transactions.

• Support the Director of Listings by preparing and organizing contracts, monitoring critical dates and deadlines, entering listing data into internal systems, and submitting listings to the MLS accurately and on time.

• Provide broad administrative support across departments, ensuring smooth communication, organized record-keeping, and timely follow-through on tasks and priorities as directed by leadership.

Qualifications:

• Ability to manage multiple priorities and projects with keen attention to detail.

• Proven track record of maintaining confidentiality and exercising discretion in sensitive situations.

• Strong organizational skills with the ability to track deadlines and ensure timely follow-ups.

• Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite.

• Ability to coordinate travel arrangements and manage logistics for conferences and meetings efficiently.

About Company

Our firm was founded over 30 years ago in Virginia Beach, starting with just ten agents, including the seven founding partners. From the beginning, we've been driven by a commitment to exceptional service, integrity, fairness, and a "can-do" attitude toward real estate, which has helped us grow to over 80 agents.

Our vision was to create a company that operates "by agents, for agents," with leadership that stays deeply connected to the real estate market through hands-on experience. This approach has proven successful, and our agents benefit from leadership that is truly in tune with the field.

Thanks to our high standards in both business practices and agent selection, we've built and maintained a stellar reputation in the local market—a reputation we are incredibly proud of and work hard to uphold.