Senior Contracts Administrator

Senior Contracts Administrator - Federal and State Government ContractsJob Location: Austin, Texas (remote or hybrid)Compensation: $80,000 to $100,000 salary, health/dental benefits, 401k, etc.Eligibility/Clearance:Must be a U.S. Citizen.Must be eligible to obtain and maintain a Department of Defense security clearance if required by assigned responsibilities.An active security clearance is preferred but is not required unless determined necessary for the position.Job Description:We are seeking an experienced, hands-on Senior Contracts Administrator to join our corporate team and assume primary responsibility for the administration and compliance of the company's federal prime contracts, subcontracts, task orders, contract vehicles, and related agreements.This position is being created to address two immediate and equally important business needs:Transfer day-to-day contract administration, review, tracking, and compliance responsibilities from the President/CEO to a dedicated contracts professional.Establish and manage the contract-administration infrastructure required to support B Technology's growing federal portfolio, including new contract vehicles such as NASA SEWP and MDA SHIELD.The Senior Contracts Administrator will independently review contract documents, modifications, task orders, purchase orders, and related agreements; identify contractual requirements and risks; maintain complete contract files; monitor funding, deadlines, deliverables, and periods of performance; and ensure compliance with contractual, regulatory, and vehicle-specific requirements.The position will serve as a trusted advisor to the President/CEO and other company leaders and will work closely with Operations, Finance, Business Development, Capture, Security, Quality, Human Resources, program leadership, customers, prime contractors, subcontractors, and outside legal counsel.The successful candidate must be comfortable working in a growing small-business environment where responsibilities are broad, priorities can move quickly, and issues must be identified and addressed proactively.This is not an entry-level or primarily clerical position. The selected individual must be able to read and interpret federal contracts, recognize business and compliance risks, recommend appropriate action, and independently manage contract administration from pre-award review and vehicle onboarding through performance and closeout.Responsibilities (include but are not limited to):The Senior Contracts Administrator must be able to perform the following responsibilities independently and with minimal guidance. Duties are not listed in order of importance, and other duties may be assigned.Prime Contract and Task-Order AdministrationManage the day-to-day administration of federal prime contracts, task orders, delivery orders, purchase orders, and related contractual instruments.Review new awards, modifications, task orders, notices, funding actions, and purchase orders to identify contractual requirements, risks, required actions, and internal responsibilities.Prepare concise contract summaries and brief leadership and program teams regarding:Scope of work.Contract type.Period of performance.Option periods.Funded and ceiling values.Contract line-item numbers.Labor categories.Key personnel requirements.Deliverables.Reporting requirements.Invoicing requirements.Notice requirements.Applicable clauses and compliance obligations.Monitor periods of performance, option dates, funding, contract ceilings, labor categories, contract line-item numbers, and limitations on cost or funds.Coordinate with Finance and program leadership to ensure work is performed and invoiced within authorized scope, funding, contract ceilings, and periods of performance.Identify situations requiring written authorization, a contract modification, a notice to the customer or prime contractor, or other formal contractual action.Ensure that informal customer discussions or technical direction are not treated as authorization to perform out-of-scope or unfunded work.Review and coordinate contract modifications, funding actions, extensions, renewals, and option exercises.Draft and coordinate contractual correspondence, notices, requests for clarification, funding notifications, responses, and other formal communications.Maintain documentation of customer and prime-contractor direction, approvals, decisions, and contract-related communications.Support contract closeout, including final deliverables, final invoices, releases, property disposition, subcontract closeout, and record retention.Contract-Vehicle AdministrationAdminister and support B Technology's participation in federal Government-Wide Acquisition Contracts, indefinite-delivery/indefinite-quantity contracts, multiple-award contracts, and agency-specific vehicles.Support the administration and implementation of new contract vehicles, including NASA SEWP and MDA SHIELD.Review base contracts, vehicle guides, ordering procedures, modifications, reporting instructions, and other vehicle documentation.Identify and track vehicle-specific requirements, including:Ordering procedures.Authorized scope.Products and services.Labor categories.Reporting obligations.Administrative or contract-access fees.Modification procedures.Teaming and subcontracting requirements.Required systems and portals.Registration and certification requirements.Points of contact.Develop and maintain vehicle-specific compliance files, calendars, checklists, templates, and standard operating procedures.Monitor changes to contract-vehicle requirements and communicate applicable updates and required actions to leadership and affected functional teams.Coordinate with Business Development, Capture, Operations, Finance, Security, Quality, and program leadership to support task-order opportunities from solicitation review through award and administration.Review task-order solicitations and requests for quotations for contractual requirements, submission instructions, contract type, funding, period of performance, labor categories, reporting requirements, and business risk.Ensure task-order quotations, awards, modifications, deliverables, invoices, and performance documentation comply with the applicable base contract and ordering requirements.Track vehicle-level and task-order-level reporting, fees, sales, modifications, deliverables, subcontracting requirements, and other required submissions.Support the addition or maintenance of authorized products, services, labor categories, team members, subcontractors, and other vehicle information, as applicable.Establish repeatable processes that enable B Technology to actively use and successfully administer its contract vehicles and resulting task orders.Subcontract and Agreement AdministrationManage the administration of federal subcontracts, consulting agreements, teaming agreements, nondisclosure agreements, vendor agreements, and other business agreements.Review subcontract and vendor agreements to identify terms, obligations, risks, deliverables, reporting requirements, funding, and periods of performance.Draft, review, negotiate, and coordinate subcontracts, teaming agreements, nondisclosure agreements, consulting agreements, and related modifications.Ensure applicable federal and prime-contract requirements are incorporated into subcontracts and other downstream agreements.Identify and incorporate required FAR, DFARS, cybersecurity, security, and customer-specific flow-down clauses.Track subcontract funding, ceilings, modifications, invoices, deliverables, periods of performance, insurance, representations, certifications, and compliance documentation.Coordinate subcontractor onboarding, administration, performance documentation, and closeout.Monitor subcontractor compliance with applicable contractual, regulatory, security, cybersecurity, quality, and reporting requirements.Maintain complete and organized subcontract and agreement files.Contract Compliance and Risk ManagementSupport compliance with applicable Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement requirements.Support compliance with SBA 8(a), WOSB, EDWOSB, small-business, subcontracting, and socioeconomic program requirements.Support contract-related requirements associated with CMMC, controlled unclassified information, information security, facility security, quality management, and customer-specific compliance obligations.Review solicitations, requests for proposals, requests for quotations, and proposed agreements for:Contractual terms.