Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support a busy early childhood education program in Newark, New Jersey. This Long-term Contract position is fully onsite and plays an important role in helping families complete enrollment steps while keeping administrative records accurate and well organized. The person in this role will work closely with site-based teams to provide dependable office support, maintain smooth daily coordination, and deliver attentive service to families in a fast-paced setting. Responsibilities: • Assist families through the intake and registration process by gathering required information and ensuring documentation is complete. • Maintain organized physical and electronic records, keeping files current, accessible, and compliant with program standards. • Enter participant and program information into internal databases with a high level of accuracy and timeliness. • Support Family Advocates and site leadership with day-to-day administrative tasks that help operations run efficiently. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff member. • Coordinate calendars, appointments, and site-based schedules as assigned by supervisors during the Monday through Friday workweek. • Prepare, sort, and manage program-related paperwork, correspondence, and general office materials. • Provide front-office assistance in a business casual environment while delivering courteous service to families and staff.• Previous experience in an administrative or office support role is required. • Fluency in English and Spanish or in English and Creole is required. • Strong data entry skills with careful attention to detail and record accuracy. • Ability to manage phone communication, scheduling, and general clerical duties effectively. • Comfortable working 100% onsite in Newark, New Jersey. • Bachelor’s degree in psychology, social services, or a related field is strongly preferred. • Strong organizational skills and the ability to handle multiple priorities in a structured office setting.