Senior Payroll Associate

About Chartis

Chartis comprises 1,350 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human.

Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle.

Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better.

Chartis has offices in Boston, Chicago, New York, Washington D.C., and Nashville.

Remote work is allowed.

Role Overview

Chartis is seeking a Senior Payroll Associate to support the accurate, timely, and compliant delivery of payroll across our organization. In this role, you will help manage recurring payroll processes, review payroll data for accuracy, resolve payroll-related questions, and partner closely with internal teams and external payroll providers to ensure a smooth payroll experience for Chartis colleagues.

Responsibilities

• Process biweekly non-exempt, multi-jurisdictional payrolls and assist the Payroll Manager with semi-monthly, multi-jurisdictional payrolls, including preparation, review, reconciliation, and issue resolution

• Review and audit timecard submissions, payroll inputs, wage adjustments, employee changes, tax updates, deductions, earnings, and other payroll transactions for accuracy, completeness, and compliance

• Manage the firm’s payroll mailbox by responding to colleague inquiries, researching payroll issues, and escalating complex matters as needed

• Process off-cycle and on-demand payrolls in accordance with firm policies, payroll deadlines, and applicable compliance requirements

• Prepare, reconcile, and distribute payroll-related reports, and maintain accurate payroll records in accordance with firm policies, internal controls, and record retention requirements

• Support payroll tax compliance and year-end payroll activities, including ADP SmartCompliance review, tax notices, W-2 validation, corrections, and related follow-up items

• Partner with Talent Operations, Finance, and external payroll providers on payroll-related audits, reconciliations, projects, and process improvements.

Qualifications and Desired Skills

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent work experience

• 4+ years of payroll experience, including hands-on experience processing multi-jurisdictional payrolls; experience in a professional services or multi-entity environment preferred

• Workday Payroll and Time Tracking (PATT) experience required

• Experience with ADP SmartCompliance strongly preferred

• Strong understanding of payroll practices, payroll tax regulations, wage and hour requirements, and federal, state, and local payroll compliance

• Excellent attention to detail, organizational skills, and ability to manage competing priorities and meet recurring deadlines required

• Strong communication skills with the ability to handle sensitive information with confidentiality, discretion, and sound judgment.

• Certified Payroll Professional designation preferred.

Salary range: $70,000-90,000, plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits.

At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.