Contract Administration Officer

About the role We are seeking a Contract Administrator Officer to join our UKCS Living Places team based in Southampton. This role is essential in providing high-quality administrative and business support to the contract, ensuring the smooth and efficient running of day-to-day operations. As part of a busy and collaborative environment, you will play a key role in supporting the wider team, maintaining systems and processes, and helping to ensure compliance across the contract. What you'll be doing Providing general administrative support including minute taking, typing, scanning, and document management. Supporting the contract team with permit applications. Maintaining and updating the training matrix to ensure all employees hold the required qualifications for their roles. Coordinating and booking meetings, managing schedules for internal and external stakeholders. Managing and maintaining electronic systems, including becoming a key user of the M‑Site system and associated devices. Assisting with the issue and tracking of training equipment to staff. Supporting the planning and coordination of quality audits. Providing ad‑hoc administrative support as required by the Project Manager and wider team. Who we're looking for A highly motivated, proactive, and practical administrator. Strong communication and interpersonal skills, with the ability to build effective working relationships. A reliable and professional individual with a high level of integrity. Someone who is well organised with excellent time management skills and attention to detail. Ability to manage multiple tasks both independently and as part of a team. Confident IT user with good general computer literacy. Why work for us Day in, day out, our teams deliver some of the UK’s most ambitious, exciting, and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities. As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits to suit your needs: Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working where roles allow. 25 days paid annual leave (pro rata). Family‑friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partner leave. Pension, share incentive plan, volunteering leave, recognition schemes, and much more. About us Balfour Beatty Living Places works in long‑term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. #J-18808-Ljbffr Balfour Beatty plc